Blank Af 899 PDF Template

1. What is a Permanent Change of Assignment (PCA) within the Air Force?

   A PCA in the Air Force involves moving individuals to different manpower positions within the same location to fulfill duty requirements. This move could be within the same command and duty location or not. Unlike a Permanent Change of Station (PCS), PCAs are unfunded and require careful tracking and updating in military personnel systems to ensure accountability.

2. How is a PCA without PCS handled?

   For a PCA without the entitlements associated with a PCS, there are two main scenarios: reassigning Airmen within the same permanent duty station but to a different organization, or moving them to another duty station within the same city or town limits. Such moves do not accrue PCS entitlements/allowances, and the actions are documented differently, typically on an AF IMT 2096 form or an “Intra-MPF Assignment Action” system-generated Record of Individual Personnel (RIP).

3. What is the difference between Intra-Command PCA and Inter-Command PCA?

   An Intra-Command PCA occurs when Airmen are reassigned to different units or assignments within the same installation and the same major command (MAJCOM). This contrasts with an Inter-Command PCA, where the reassignment crosses MAJCOM boundaries. The guide details responsibilities for both types, focusing on accountability and update procedures within military personnel systems.

4. What are the responsibilities of losing and gaining units in an Intra-Command PCA?

   The losing unit's responsibilities include contacting the gaining unit for new duty information, preparing and forwarding the AF IMT 2096 to the Military Personnel Section (MPS), and completing any additional personnel actions such as evaluations and decorations. The gaining unit provides the duty information to the losing unit. Together, they ensure the PCA is processed accurately and efficiently.

5. How is the AF IMT 2096 form used in the PCA process?

   The AF IMT 2096 form, or "Intra-MPF Assignment Action" system-generated RIP, is crucial in documenting a PCA. It includes information like duty Air Force Specialty Code (DAFSC), duty effective date, office symbol, and more. It is used by the losing unit to initiate the PCA and forwarded to the MPS for processing and updating in the Military Personnel Data System (MilPDS).

6. What happens if there are issues updating the MilPDS during a PCA?

   If there are problems updating the MilPDS with the AF IMT 2096 information, the MPS submits a CMS case to address the issue. The process involves monitoring the CMS suspense until the update is completed. This ensures that all personnel records are accurately maintained and reflect the Airman’s current duty information.

When filling out the AF 899 form for a Permanent Change of Assignment (PCA), attention to detail and clear communication are essential. However, mistakes can occur, which may lead to delays or complications in the process. Here are seven common mistakes to avoid:

1. Not contacting the gaining unit for precise duty information: The initial step requires the losing unit to obtain accurate duty information from the gaining unit, including details such as Duty Air Force Specialty Code and duty effective date. Skipping or inaccurately completing this step can lead to discrepancies and delays.
2. Omitting necessary duty information provided by the gaining unit: Each piece of information, such as the Office Symbol, Duty Phone, and Position Number, plays a crucial role in the PCA process. Incomplete information can hinder the proper documentation and assignment update.
3. Failure to verify the AF IMT 2096 for accuracy and commander’s signature: Before forwarding to the Military Personnel Section (MPS), it is critical to ensure the form is accurate and signed by the unit commander. Overlooking this validation step can lead to rejections or additional verification steps.
4. Overlooking the update procedures in MilPDS: Properly updating the AF IMT 2096 in the Military Personnel Data System (MilPDS) is vital. Misunderstanding or not following the detailed update procedures can result in rejections or inaccuracies in the personnel records.
5. Ignoring MilPDS update rejections: If MilPDS rejects an update, it is essential to submit a CMS Case and monitor it until the process is complete. Neglecting to monitor and address rejections can delay the PCA process significantly.
6. Not forwarding the completed AF IMT 2096 to Automated Records Management System (ARMS): After successful MilPDS update, forwarding the document to ARMS for filing is necessary. Failure to do so can result in incomplete personnel records.
7. Lack of follow-up with MPS: Once the losing unit has forwarded the AF IMT 2096 to MPS for processing, it is crucial to follow up until the process is complete. Without adequate follow-up, unresolved issues may linger and delay the assignment change.

Avoiding these mistakes requires careful attention to detail and proactive communication between all parties involved in the PCA process. Compliance with each step ensures a smooth transition for the Airman and maintains accurate and timely personnel records.

When processing a Permanent Change of Assignment (PCA) in the Air Force, several forms and documents support the transition, alongside the AF Form 899. These documents ensure a smooth and fully accounted change for both the servicemember and the involved units. Here’s a look at some of the key forms and documents often used in conjunction with the AF Form 899 and their purposes:

• AF IMT 2096 – Classification/On-the-job Training Action Form. This documents the reclassification or on-the-job training actions for an Airman. It’s pivotal for tracking changes in duty or classification that don’t involve a physical move.
• Record of Individual Personnel (RIP) – A summary of a servicemember's career, including assignments, promotions, and training. It’s generated for documentation and reference in personnel files.
• Automated Records Management System (ARMS) Documentation – This involves the storage and management of personnel files, ensuring that important documents are retained according to specific guidelines.
• PCS Orders – When a PCA involves a change in Permanent Duty Station that qualifies as a PCS, these orders are required to authorize the move, including entitlements and allowances.
• Military Personnel Data System (MilPDS) Updates – Documentation for updates made in the MilPDS, which is crucial for maintaining accurate and current personnel records.
• CMS Case Attachments – When updates to MilPDS are rejected or require further processing, a case is submitted through the Case Management System (CMS) to resolve the issue.
• AF Form 133 – Oath of Office. This form is used when PCA involves a change in position that requires a new oath of office.
• Evaluations and Decorations Documentation – Ensures that all due evaluations and awards are processed and documented before the completion of the PCA process.
• JFTR, Chapter 5 – Provides guidelines on travel, transportation, and allowances for PCS, referenced when the PCA involves a move outside the corporate limits of the same city or town.

Successfully managing a PCA in the Air Force involves coordinating these documents to ensure every aspect of the servicemember's move and change in duty is accounted for. From officially reclassifying an Airman's position to updating their personnel records and managing any associated travel or relocation allowances, each form plays a crucial role in the seamless execution of PCAs. Understanding these documents and their purposes not only helps in the administrative process but also in ensuring servicemembers are supported and informed throughout their transition.

The AF Form 899, related to the Permanent Change of Assignment (PCA), is a specialized document. However, its structure, purpose, and use share similarities with other forms and documents used in various contexts. Below are eight such documents that bear resemblance to the AF 899 form in specific ways:

• DD Form 1351-2 (Travel Voucher or Subvoucher): Like the AF Form 899, the DD Form 1351-2 is used for documenting and processing entitlements, albeit for travel. Both forms ensure that personnel are correctly accounted for and receive appropriate allowances, but while the AF Form 899 deals with assignment changes without monetary entitlements, the DD Form focuses on reimbursement for official travel.
• DA Form 31 (Request and Authority for Leave): This Army form is used by soldiers to request leave from their duty station. Its similarity to the AF 899 lies in the requirement for authorization from higher-ups, despite serving different functions—one for leave and the other for PCA.
• PCS Orders: While not a form in the traditional sense, Permanent Change of Station (PCS) Orders share a common purpose with the AF Form 899 in managing the movement of military personnel. However, PCS Orders authorize a move with financial entitlements, unlike PCA which does not involve such benefits.
• AF IMT 2096 (Classification/On-the-Job Training Action): Mentioned directly in the context of the AF Form 899, the AF IMT 2096 tracks classification changes and is critical in the PCA process. Both forms play roles in the assignment and reclassification within the Air Force, ensuring personnel are correctly placed and accounted for.
• NAVPERS 1300/16 (Report of Suitability for Overseas Assignment): This Navy form evaluates a service member's suitability for overseas duty. Similar to the AF 899, it deals with the assessment and reassignment of personnel, though focused on the unique challenges of international deployment.
• USAF Assignment Program Procedures: While not a single form, these procedures govern how Airmen are assigned and reassigned, much like the AF Form 899's specific focus on PCA without PCS. The procedures outline the broader framework within which the AF Form 899 operates.
• Record of Individual Personnel (RIP): Generated in specific scenarios like PCA, the RIP provides a summary of an Airman's current service data. Its connection to AF Form 899 is direct, as it is used to document the results of the PCA process, among others.
• Air Force Computer Systems Manual (AFCSM) Vol 1: This manual, while not a form, outlines the IT systems and procedures for managing personnel data within the Air Force. The processing and documentation required for a PCA, as facilitated by the AF Form 899, would adhere to protocols outlined in the AFCSM, highlighting the form's embedded role in the broader administrative framework.

These documents, while serving diverse functions within the military personnel management system, share common foundational purposes with the AF Form 899. Each facilitates the structured movement, assignment, and accounting of service members according to the needs of the military, albeit in their unique contexts.

When it comes to the Permanent Change of Assignment (PCA) within the Air Force, the AF Form 899 plays a crucial role in documenting these moves. Whether the PCA is an intra-command reassignment on the same installation or an inter-command where the reassignment extends beyond, understanding the dos and don'ts of filling out pertinent forms, like the AF IMT 2096, can streamline the process. Here are ten pointers to guide you through.

• Do ensure you have the correct form. For a PCA, it's typically the AF IMT 2096, not the AF Form 899, as the latter is for changes that include entitlements/allowances.
• Do reach out to the gaining unit as a losing unit to gather all necessary duty information for the form.
• Do meticulously verify all the information provided by the gaining unit, including Duty Air Force Specialty Code (DAFSC), effective date, and duty title, among others.
• Do obtain the unit commander's signature on the AF IMT 2096 before forwarding it to the Military Personnel Section (MPS) for processing.
• Do follow up with the MPS to ensure that the form has been received, reviewed, and duly processed.
• Don't forget to check for completeness and accuracy. Missing or incorrect information can delay the PCA process.
• Don't submit the form without the required attachments and supporting documents, if any. Refer to the guide or ask MPS for guidance on what is needed.
• Don't fail to maintain a copy for your records. Once the AF IMT 2096 is forwarded, having a copy can be useful for follow-ups or in case of discrepancies.
• Don't ignore the need to complete any pending personnel actions, such as evaluations and decorations, which might be relevant before the PCA is finalized.
• Don't hesitate to reach out to AFPC or MPS for clarification if there's any confusion regarding the form or the PCA process itself. Misunderstanding the process can lead to unnecessary delays.

By adhering to these guidelines, the process of executing a Permanent Change of Assignment is expected to be smooth and efficient, ensuring the airman’s swift transition from one duty to another while maintaining accuracy and accountability throughout.

When it comes to understanding military forms, there can be quite a bit of confusion. The AF 899 form, related to Permanent Change of Assignment (PCA), is no exception. Here are 10 common misconceptions about the AF 899 form and explanations to clear them up:

• Misconception 1: The AF 899 form is required for all types of PCA.

  Reality: The AF 899, or Request and Authorization for Permanent Change of Station - Military, is not used for PCA that don't involve a change in Permanent Duty Station (PDS) with new entitlements or allowances. These situations are documented with an AF IMT 2096 instead.

• Misconception 2: PCA always involves moving to a new location.

  Reality: PCA can occur without moving to a new geographical location, such as when an Airman is reassigned within the same permanent duty station.

• Misconception 3: Intra-Command PCA and Inter-Command PCA are the same.

  Reality: They differ in terms of command structures. Intra-Command PCAs happen within the same command, while Inter-Command PCAs involve moving to a different command.

• Misconception 4: All PCAs are funded moves.

  Reality: PCA without PCS are unfunded, meaning they do not come with the same entitlements or financial allowances as PCS moves.

• Misconception 5: A PCA requires a PCS Order.

  Reality: PCS orders are only necessary if the PCA involves a change to the Airman's Permanent Duty Station (PDS). Otherwise, a PCA is documented differently.

• Misconception 6: The AF 899 form must be completed by the individual Airman.

  Reality: The process involves both the losing and gaining units, with specific steps and responsibilities for each, not just the individual Airman.

• Misconception 7: The AF 899 serves as a record in the Automated Records Management System (ARMS).

  Reality: The AF IMT 2096 or system-generated RIP, not the AF 899, is filed in ARMS for PCA actions.

• Misconception 8: Updating the MilPDS is the responsibility of the individual Airman.

  Reality: The Military Personnel Section (MPS) is responsible for updating the MilPDS based on the information from the AF IMT 2096 provided by the losing unit.

• Misconception 9: An AF 899 form is a simple, one-step process.

  Reality: Managing a PCA involves multiple steps, including coordination between the losing and gaining units, preparation of the AF IMT 2096, and updates to the Military Personnel Data System (MilPDS).

• Misconception 10: Every PCA results in a new PCS order.

  Reality: PCS orders are issued only when the PCA involves changing the Airman's PDS, not for local moves or reassignments within the same command and duty location.

Understanding these nuances of the AF 899 form and the PCA process is crucial for Airmen and their units to navigate military reassignments smoothly. Remember, every situation is unique, and it's important to seek clarification from knowledgeable sources when in doubt.

Understanding how to navigate the procedures for a Permanent Change of Assignment (PCA) within the Air Force is crucial for both the service member and the personnel offices involved. Here are four key takeaways related to filling out and using the AF 899 form:

• AF 899 Form is Not Used for PCA: It's important to recognize that the AF Form 899, Request and Authorization for Permanent Change of Station - Military, is not utilized for PCA actions. Instead, PCAs are documented on an AF IMT 2096 or an "Intra-MPF Assignment Action" system-generated Record of Individual Personnel (RIP), except in cases where the Permanent Duty Station (PDS) changes, prompting PCS orders.
• Distinguishing Between Intra-Command and Inter-Command PCA: Intra-command PCA involves reassignments within the same installation and major command (MAJCOM), affecting unit assignment, organization, position number, duty effective date, and supervisor. Conversely, Inter-Command PCA signifies a change across different commands or duty locations, each with distinct procedures and implications on strength accountability and personnel records.
• Process and Documentation: For an Intra-command PCA, the losing unit initiates the process by contacting the gaining unit for essential duty information such as Duty Air Force Specialty Code, duty effective date, and office symbol, among others. After receiving this information, the losing unit prepares an AF IMT 2096 and forwards it to the Military Personnel Section (MPS) for processing and updating in the Military Personnel Data System (MilPDS), completed by sending the information for file in the Automated Records Management System (ARMS).
• Role of MPS and Follow-Up Responsibilities: The MPS plays a critical role in reviewing the AF IMT 2096 submitted by the losing unit, updating the MilPDS, and ensuring the documentation is processed correctly. If MilPDS updates are rejected, a CMS Case is submitted, and the MPS is responsible for monitoring until resolution. Meanwhile, the losing unit is tasked with keeping track of the process and completing any additional personnel actions like evaluations and decorations.