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Blank Ambulance Report PDF Template

An Ambulance Report Form is a critical document used by emergency medical services to record detailed information about medical services rendered during an ambulance call. It covers everything from patient information, vitals, incident details, treatment provided, to the transportation specifics. Understanding how to properly fill out this form is essential for ensuring accurate records for patient care and legal purposes. For more insights on completing an ambulance report form effectively, click the button below.

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In the earnest endeavor to streamline emergency medical services and bolster patient care coordination, the Ambulance Report Form, as endorsed by the Department of Health & Family Services in the State of Wisconsin, emerges as a pivotal document stirring the dimensions of pre-hospital medical records. Serving the directives stipulated under administrative rule HFS 110.04(3)(b), this comprehensive form embarks on capturing a substantial variety of details, starting from the incident's nuts and bolts – including the date, location, responding unit particulars, patient's demographic and medical history – to the nuanced clinical evaluations and the administered pre-hospital emergency care interventions. The format also thoughtfully incorporates sections addressing the patient's insurance information, medical alerts like allergies and pre-existing conditions, as well as meticulously tracking the patient's journey from the incident scene to the ultimate healthcare destination, outlining the urgency and nature of the response throughout. Privacy considerations are deftly handled, acknowledging the sensitive nature of client information under Wis. Stat. 146.82(1), thus ensuring a balanced approach between comprehensive record-keeping and respect for patient confidentiality.

Preview - Ambulance Report Form

DEPARTMENT OF HEALTH & FAMILY SERVICES

AMBULANCEREPORT

STATE OF WISCONSIN

Division of Public Health

Completion of this form meets the requirements of administrative rule HFS 110.04(3)(b).

Adm. Code HFS 110.04(3)(b)

DPH 7119 (Rev. 02/01)

Some client information in this document is confidential under Wis. Stat. 146.82(1).

Date Incident Reported

Service Name and ID No.

RespondingUnit

Station

Patient Care Record / Alarm No.

Mo/Day/Yr

Incident Address / Location

Incident Municipality

Incident County

Destination Address / Facility Name

Destination Municipality

Destination County

Mileage:(Loaded)

Lights And Siren To Scene:

οN/A

Crash Report No.

End

Begin

Total

οNon-Emergent,NoLights or Siren

οInitial Emergent, Downgrade To No Lights and Siren

οEmergent,Lights and Siren

οInitialNon-emergent,UpgradeToLightsandSiren

O(UseMilitaryTimes)

Pt. Det.

CallRec.

En Route

At Scene

At Pt.

Lv. Scene

At Dest.

In Service

Crew Member Name / License No.

LocationType

οClinic / Medical

οHighway / Street

οIndustrial

οPublic Building

οResidentialInst.

οUnspecified

οN/A

οEducationalInst.

οHome / Residence

οMine / Quarry

οPublicOutdoors

οRestaurant / Bar

οOther ________

οAirport

οFarm

οHospital

οNursing Home

οRecreational/Sport

οWaterway

Response Type

οMutual Aid

οResponse To Scene

οStandby

οUnknown

οN/A

οIntercept

οScheduledInterfacilityTransfer

οUnscheduledInterfacilityTransfer

Patient Last Name / First / M.I.

Mailing Address

City

State

Zip Code

Phone (

)

Emergency Contact Name

Address

City

State

Zip Code

Phone (

)

Personal Physician

οN/A

Date of Birth

Age

Weight

Gender

ο lbs

οMale

οkg

οFemale

Social Security No. (Optional)

Race

οWhite

οBlack

οUnknown

WorkRelatedInjury

οHispanic

οAmericanIndian/AlaskaNative

ο Yes

ο No

οAsian/PacificIslander

οOther

A Employer

Address

City

State

Zip Code

Phone (

)

Insurance 1

Group No.

Insured No.

Insurance 2 If MVA, Agency

Address

Phone

Group No.

Insured No.

Medicare

HMO

Medicaid

Signs / Symptoms

οAbdominal Pain

οBack Pain

οBleeding

ο Bloody Stool	ο Diarrhea	ο Headache	ο Paralysis	ο Syncope	ο Weakness
ο BreathingDifficulty	ο Dizziness	ο Hypertension	ο Palpitations	ο Trauma	ο Unknown
ο CardiacArrest	ο Ear Pain	ο Hypothermia	ο Pregnancy / Childbirth	ο Unresp./Unconsciousο Other___________
ο Chest Pain	ο Eye Pain	ο Nausea	ο Respiratory Arrest	ο VaginalBleeding	ο None
ο Choking	ο Fever/Hyperthermia	ο Numbness	ο Seizures / Convulsions	ο Vomiting

Allergies

ο None

Patient's Current Medications

ο None

LastOral

Dose

Intake

Dose

οN/A

Pre-ExistingMedicalCondition--Medical

Cardiac

Other

οAsthma

οCVA / TIA

οHypotension

οAngina

οMyocardial Infarction

οDevelopmental Delay / MRοOther _______

οBleedingDisorders

οDiabetes

οSeizures / Convulsions

ο Arrhythmia

οCardiac Surgery

ο Psychiatric

οNone

οCancer

________

οGastrointestinal

οTuberculosis

οCongenital

οSubstance Abuse

οChronic Renal Failure

οHeadaches

οCongestiveHeartFailure

οTracheostomy

οChronic Resp. Failure

οHepatitis

οHypertension

Vitals

οVital Continued with Advanced Skills

οN/A

MentalStatus/Behavior

Eyes

BreathSounds

Pulse

Resp.

Levelof

οNormal

οPERRL

Clear

Time

Rate

Qual.

/ SPO2

Resp.Effort

Consciousness

οAcuteConfusion

Reactive

Wet

Normal

οUsually Confused

Nonreactive

Decreased

Labored

A - Alert______

οIncoherent

Constricted

Wheeze

οReg

Shallow

V - Verbal

οIntermittentConsciousness

Dilated

Absent

P - Pain

οCombative

Blind

οIrr

Assisted

U - Unresp

Cataracts

Stridor

Glaucoma

οReg

οIrr

οN/A

οReg

Skin

Moisture

Color

Pain Provoke:________________________

Temp

οNormal οNormal

Quality

Radiate

Severity Time(Onset)

οIrr

οNormal

ο Dry

οCyanotic

Sharp

(1-10)

0-15Min

οReg

οCool/Cold

ο Moist

οPale-Ashen

Dull

Yes

_____

15-60 Min

οWarm/Hot

οDiaph

οCherry

Cramp

_____

1-12 Hr

οIrr

οFlushed

Crushing

12-24 Hr

CapillaryRefill

Reg

οJaundice

Constant

Other:____

οNormal

οIrr

οDelayed

οN/A

C CPR Provider: οBystander οFirst Responder Unit οEMS Unit οUnkn

Defib Provider: οPADοFirst Responder Unit: ________οEMS Unit: ________

Discontinue ____________ Witnessed Arrest οYes οNo

R CPR Start Time _______

Time _________

οN/A

DEPARTMENT OF HEALTH & FAMILY SERVICES		AMBULANCEREPORT		STATE OF WISCONSIN
		AMBULANCEREPORT
Division of Public Health	Completion of this form meets the requirements of administrative rule HFS 110.04(3)(b).			page 2

DPH 7119 (Rev. 02/01)	Some client information in this document is confidential under Wis. Stat. 146.82(1).

Service Name and ID No.			Patient Last Name / First / M.I.	Patient Care Record / Alarm No.

Physical Examination

SI Injury / Pain Location

CHead / Face

LNeck

EChest / Axilla

AX Abdomen

MBack / Flank

N Pelvis / Hip

A	L Arm	U	L	J
T	L Arm	U	L	J
I	R Arm	U	L	J
O
N	L Leg	U	L	J
	R Leg	U	L	J

						/Abrasion			Swe
Pain			Dis		GunshotLacerationPunctureSoft				lling
Pain	B		Dis		GunshotLacerationPunctureSoft			Burn		______________
	(No	Trauma)				/Stab
	(No			FX			issue
		lunt	/				T
		lunt

οN/A Glasgow Coma Scale
A.	Eye Opening	SceneEnroute
	Spontaneous	4	4
	Tovoice	3	3	Time
	To pain	2	2	Time
	To pain	2	2
	None	1	1
B.	VerbalResponse
B.	VerbalResponse
	Oriented	5	5
	Confused	4	4
	Inappropriatewords	3	3
	IncomprehensibleWords	2	2
	None	1	1
C.	MotorResponse
	Obeys commands	6	6
	Purposefulmovement	5	5
	Withdrawstopain	4	4
	Flexiontopain	3	3
	Extensiontopain	2	2
	None	1	1
A. + B. + C. =		_____	____	ο
				N/A

MotorVehicleCrash

οN/A

Type

οN/A

ExteriorDamageοN/A

InteriorDamage οN/A

Restraints

οN/A

SafetyEquipment

οN/A

ο Car

ο Motorcycle

οNone

Obs

Rprt

Airbag

οNone

οFloat. Dev.

οTruckο ATV

ο Minor

οSpideredWindow

earR

ο Van ο Snowmobile

οModerate

οSt. Wh. Bent

LapBelt

οHelmet

οUnknown

ο Semi οWatercraft

ο Major

οCompart.Intrusion

ShoulderBelt

ο Eye Prot.

ο Bus

οAircraft

οRollover

οPatient Ejected

ChildSeat

οProt.Clothing

C P = Patient Location in Vehicle

X = Location of Damage to Vehicle

CauseofInjury

οN/A οChemical Exposure

οExcessive Heat

οLightning

ο Physical Assault

οStings (Plant / Animal)

οAircraftRelated

οChildBatteringSuspected

ο Fall

ο Machinery Injury

οPoison, Not Drugs

οWaterTransportIncident

οDrowning

οFire / Flames

οMechanicalSuffocation

οRadiationExposure

οUnknown

οAthletic Event

οDrugIngestion

οFirearmSelf-Inflicted

οMotor Vehicle (Non-Traff.)

οSexual Assault

οOther___________

ο Bicycle Crash

οElectrocution(Non-Light.)

οFirearm Accidental

οMotor Vehicle (Traffic)

οSmokeInhalation

ο Bite

οExcessive Cold

οFirearm Assault

οPedestrianTraffic

οStabbing

ProviderImpression If more than one impression is checked, Circle Primary One

οHypothermia

οRespiratory Arrest

οSyncope / Fainting

οHypovolemia / Shock

οRespiratory Distress

οTraumatic Injury

οAbd. Pn. / Problems

οCardiac Arrest

οElectrocution

οIntoxicationSuspected/

οSeizure

οVaginalHemorrhage

οAirway Obstruction οCardiac Rhythm. Disturb.

οGI Bleed

AlcoholIngestion

Sexual Assault / Rape

Unknown

οAllergic Reaction

οChest Pn. Discomfort

οHeadache

οObviousDeath

οToxicInhalation

ο Other___________

οAlteredL.O.C.

οCongestiveHeartFailure

οHypertension

οPoison / Drug Ingestion

οStings / Bites

οBehavioral / Psych

οDiabetic Symptoms

οHyperthermia / Fever

οPregnancy / Ob Delivery

οStroke / CVA / TIA

Chief Complaint / Mechanism of Injury:

Time of Onset:

ProcedureorTreatment

EMT

οAssistedVentilation

_____

οBackboard

_____

Comments:

οBleedingControl

_____

οBurn Care

_____

ο CPR

_____

οCervicalImmobilization

_____

οDNR Protocol

_____

οGlucoseAdministration

_____

οNasopharyngeal Airway

_____

οObstetric Care / Delivery

_____

οOropharyngeal Airway

_____

οO2 By Mask ______ liters

_____

οO2 By Cannula ______ liters

_____

ο Physical Exam

_____

οRadio / Phone Report

_____

οSplint of Extremity

_____

οTractionSplint

_____

οVital Signs

_____

οOTHER:________________

_____

οNone

If an advanced skill is performed,completeformDPH7300

IncidentDisposition

LightsAndSirenDuringTransport:

οN/A

οTreated / Transported by EMS

οNon-Emergent,NoLights or Siren

DestinationType

- AND - DestinationDetermination

οTreated/TransferredCare

οNo Treat. Needed

οEmergent, LightsandSiren

οHome / Residence

οClosest Facility

οTo Aero-Medical Unit

οInitial Emergent, Downgrade To No Lights and Siren

οPolice / Jail

οDiversion

οTo ALS Unit

οDead at Scene

οInitialNon-emergent,UpgradeToLightsandSiren

οMedical Office / Clinic

οEMT Choice

οTo BLS Unit

οSkilled Nursing Facil.

οLaw Enforce. Choice

οTo Law Enforcement

οCancelled

PatientTransported

OtherServicesonScene

οHospital Direct Admit

οManaged Care

οProne

οLawEnforcement______

οHospital ED

οOn Line Med. Direction

οTreated / No Transport

οUnknown

οSupine

οFire _______

ο Morgue

οPatient / Family Choice

οTreat. / Trans. by Priv. Veh.

οSitting

οOther___________

ο Other

οPatient / Phys. Choice

οTreat. / Trans. by Other Means

οNo Patient Found

οPatientRestrained

οNone

οProtocol

οTreated and Released

οHead Elevated

ο Physician

οSpecialty Center

Patient Refused Care

οFeetElevated

οFirstResponder_______

ο Other

οIn_____LateralPosition οNurse / PhysicianAssistant

οOther___________

οN/A

ArrivalStatusοN/A

PPE Used οN/A

Facility Notified By

οN/A

DifficultiesEncountered

Time Report Received: By:

οUnchanged

οGloves

οRadio

οDispatch οOther _____

Report Given To: ______________________________________

οN/A

οBetter

ο Gown

οPhone

οExtrication

οWorse

οGoggles

οUnable*

οHazardousMaterial

EMT Signature

οDOA

ο Mask

οNo Need*

οLanguageBarrier

οUnknown

οOther________

οDirect

οRoad

οEKG Telemetry

οUnsafe Scene

*Explain________________

οVehicle Problems

οWeather

οN/A

Download Ambulance Report PDF Form

Form Data

Fact Name	Detail
Governing Law	Completion of this form meets the requirements of administrative rule HFS 110.04(3)(b) under Wisconsin Administrative Code.
Confidentiality	Some client information in this document is confidential under Wisconsin Statute 146.82(1).
Form Identification	The form is identified as DPH 7119, last revised in February 2001.
Usage	The form is used by emergency services in the State of Wisconsin to report ambulance services provided.
Required Information	It collects detailed information, including date, service name, incident location, patient care record number, and details of the emergency response.
Patient Information	Includes patient name, contact details, insurance information, treatment administered, and transport details.
Medical Condition and Treatment	Documents signs/symptoms, allergies, current medications, pre-existing medical conditions, and procedures or treatments performed.
Incident and Disposition	Covers details of the incident, such as cause of injury, response type, vehicle information for crashes, provider impressions, and the patient's disposition.

Instructions on Utilizing Ambulance Report

Filling out the Ambulance Report form is a process that ensures all critical details of the ambulance service provided during an emergency are accurately documented. This information is pivotal for several reasons, including medical follow-up, administrative needs, and legal considerations. Accurately completing this form not only facilitates seamless patient care but also complies with the administrative rules laid out by the Department of Health & Family Services. Here are the steps to properly fill out the form:

Start by entering the date the incident was reported in the "Date Incident Reported" section.
Fill in the "Service Name and ID No." followed by the "Responding Unit Station."
Enter the "Patient Care Record / Alarm No." to link this report to the patient's ongoing medical records.
Document the incident location, including "Incident Address / Location," "Incident Municipality," and "Incident County."
Provide details of the destination including "Destination Address / Facility Name," "Destination Municipality," and "Destination County."
In the section for "Mileage," fill in the "Begin" and "End" odometer readings to calculate the "Total" miles traveled.
Indicate the use of "Lights And Siren To Scene" by selecting the appropriate option.
Record the chronology under the "Pt. Det.," noting the times for "Call Rec.," "En Route," "At Scene," "At Pt. Lv. Scene," "At Dest.," and "In Service."
List all crew members involved, including their "Name" and "License No."
Specify the "Location Type" and "Response Type" by selecting the appropriate options.
Enter patient information under the "Patient" section, including their "Last Name, First Name, M.I.," "Mailing Address," "City, State, Zip Code," "Phone," "Emergency Contact Name," and contact details.
Select the "Personal Physician" option if applicable or mark it as "N/A."
Fill in the patient's "Date of Birth," "Age," "Weight," and "Gender."
Optionally include the "Social Security No.," and select the patient's "Race."
If the incident was work-related, mark "Yes" or "No," and fill in the employer's information.
Complete the "Insurance" section with relevant details about the patient's insurance coverage.
Tick the appropriate boxes under "Signs / Symptoms," "Allergies," and "Patient's Current Medications."
Document any pre-existing medical conditions the patient has.
Record the patient's initial vitals in the "Vitals" section.
If CPR or defibrillation was provided, include details in the designated areas.
For the physical examination, note all findings, including the "Glasgow Coma Scale" and details of any injuries.
Document the incident details, such as cause of injury, provider impression, and chief complaint.
Describe any procedures or treatments provided, marking the appropriate boxes and including comments as necessary.
Complete the "Incident Disposition" section with information about patient transport and destination determination.
List other services on scene, and select the patient's position during transport.
Fill in the section on "Arrival Status," "PPE Used," and how the "Facility Notified By."
Note any "Difficulties Encountered" during the course of the service.
Ensure the EMT signs at the bottom of the form, indicating the completion and verification of the reported information.

After the form is fully completed, it must be reviewed for accuracy, then submitted to the appropriate medical facility or administrative office as required. This step ensures that the patient's care continues smoothly and that all relevant parties have the necessary information. Remember, the timely and accurate completion of the Ambulance Report form is critical in maintaining the integrity of patient care and legal compliance.

Obtain Answers on Ambulance Report

What is the purpose of the Ambulance Report form?

The Ambulance Report form, designed by the State of Wisconsin's Department of Health & Family Services, serves a critical role in documenting the details of patient care and transport by emergency services. By meticulously recording incident and patient information, response details, and treatment provided en route to a medical facility, this form satisfies the requirements set forth under administrative rule HFS 110.04(3)(b). The comprehensive capture of such data is essential not only for ensuring continuity of care but also for legal, administrative, and quality improvement purposes.
Is the information provided on the Ambulance Report form confidential?

Yes, patient information documented on the Ambulance Report form is considered confidential, as protected under Wisconsin Statute 146.82(1). This statute imposes strict limitations on the disclosure of health information, ensuring that sensitive patient data is shared only among authorized individuals and entities, thereby safeguarding patient privacy.
Who completes the Ambulance Report form?

Crew members aboard the ambulance, including EMTs (Emergency Medical Technicians) and paramedics, are responsible for filling out the form. Each member contributes by documenting specific observations and actions taken during patient care, from the initial response through transport to the eventual handover at the destination facility. Their input is vital for a complete and accurate record of the incident and patient care provided.
What type of information is recorded on the Ambulance Report form?

The Ambulance Report form captures a wide array of essential information. This includes:
- Details of the incident, such as location, time, and nature of the call
- Patient's personal and insurance information
- Medical history, signs, symptoms, and pre-existing conditions of the patient
- Details of the response, including transportation and treatment administered
- Crew member identification and participation
- Patient's condition upon handover and the destination facility specifics
This spectrum of data plays a crucial role in clinical decision-making, billing processes, and legal documentation.
How does the Ambulance Report form impact patient care?

By providing a detailed account of the pre-hospital care and condition of the patient, the Ambulance Report form ensures a smoother transition and continuity of care upon arrival at a medical facility. It equips the receiving healthcare professionals with the information necessary to make informed decisions regarding further treatment. The documentation also assists in identifying areas for improvement in emergency medical services and patient care protocols.
Can the information on the Ambulance Report form be used for legal purposes?

Yes, the Ambulance Report form can serve as a vital piece of evidence in legal cases. It provides an official record of the patient's condition at the scene, the care provided by emergency responders, and the circumstances surrounding the incident. This information can be crucial in personal injury lawsuits, insurance claims, and investigations into the incident.
Are there protocols for amending or correcting information on the Ambulance Report form?

Yes, while the exact process may vary by jurisdiction, generally, there are established procedures for amending or correcting information on the Ambulance Report form. Any amendments must be made carefully to preserve the integrity of the original document while ensuring the accuracy of the patient record. Typically, corrections are clearly marked, dated, and signed by the individual making the amendment.
How is the Ambulance Report form submitted and stored?

Upon completion, the Ambulance Report form is submitted to the receiving medical facility along with the patient. Copies may also be retained by the EMS provider for their records. The form is typically stored in both physical and electronic formats, ensuring it can be readily accessed for patient care, review, or legal purposes while maintaining compliance with confidentiality laws and regulations regarding health information.

Common mistakes

Completing an Ambulance Report form is a critical step in ensuring that patients receive appropriate care and that their medical records are accurately documented. However, mistakes can be made during this process. Here are five common errors:

Incorrect or Incomplete Patient Information: One common mistake is not filling out the patient's name, date of birth, social security number (if applicable), and contact information accurately. This can lead to issues with patient identification and insurance billing.
Failure to Document the Incident Address or Location Correctly: Precise documentation of the incident location is crucial for legal and insurance purposes. Errors in this section can also impact the accuracy of public health statistics.
Omission of Vital Signs or Medical History: Skipping the vital signs or medical history sections can hinder the medical personnel's ability to understand the patient's condition fully. This information is essential for making informed medical decisions.
Incorrect Classification of the Incident: Proper categorization of the incident (e.g., non-emergent, emergent with lights and siren) is essential for record-keeping and analysis. Misclassification can affect response protocol evaluations and insurance claims.
Signature Omissions: Forgetting to sign the report or to obtain the necessary signatures compromises the document's legal validity. This error can lead to disputes regarding the accuracy of the report or the care provided.

To avoid these mistakes, it's important to fill out the Ambulance Report form diligently and review it for completeness and accuracy before submission.

Documents used along the form

In the high-stakes, fast-paced environment of emergency medical services, the Ambulance Report form acts as a critical piece of documentation that can significantly impact patient care. It provides a detailed account of the patient's condition, treatment administered, and the circumstances surrounding the emergency incident. However, this pivotal document does not exist in isolation. Several other forms and reports often complement it, each serving a specific purpose in the continuum of patient care, legal documentation, and service evaluation. Here's a list of documents that frequently accompany an Ambulance Report:

Patient Care Report (PCR): This comprehensive document provides a full narrative description of the medical care and observation given to the patient from the point of contact until transfer of care. It includes patient history, assessment findings, interventions, and the patient’s response to treatment.
Medication Administration Record: A log that details all the medications given to the patient during transport, including dosages, routes, and times of administration. It's crucial for ensuring proper drug delivery and for cross-checking patient's medication history.
ECG Strips: If the patient underwent cardiac monitoring, the ECG strips would be attached, providing a graphical representation of the electrical activity of the patient’s heart during transit.
Refusal of Care Form: In instances where a patient refuses treatment or transport after an EMS team arrives on scene, this document is signed by the patient, acknowledging their refusal and the potential risks involved.
Advance Directive/Living Will: If available, a copy of the patient's advance directive or living will, which outlines their wishes regarding treatment, might accompany the ambulance report, especially in critical or end-of-life situations.
Interfacility Transfer Form: When a patient is transferred from one healthcare facility to another, this form provides receiving staff with information about the patient's condition, treatment provided en route, and reason for transfer.
Incident Report: In the event of an unusual occurrence, such as a delay in response time, equipment failure, or an adverse patient outcome, an incident report would be filed alongside the ambulance report for internal review and quality improvement.
Witness Statements: For cases involving trauma, accidents, or under law enforcement investigation, statements from witnesses collected at the scene may be attached to provide additional context and information about the incident.

These documents, while each serving a unique purpose, collectively contribute to a holistic view of the patient's emergency care experience. They ensure continuity of care, facilitate medical and legal audits, and support quality improvement initiatives. Understanding the role and importance of each document underscores the complexity and responsibility undertaken by emergency medical services in their mission to save lives.

Similar forms

Patient Care Record: Like the Ambulance Report form, the Patient Care Record documents detailed information about a patient's condition and treatment, focusing on their medical history, symptoms, vital signs, administered treatments, and transfer details. Both forms provide a comprehensive view of the patient's medical handling during an emergency or transfer scenario.
Emergency Medical Services (EMS) Run Sheet: This document parallels the Ambulance Report form in cataloging the chronological sequence of care provided by EMS personnel from the moment of dispatch to the arrival at the destination. It shares similar sections on patient information, services rendered, and observations made during care.
Medical Transfer Sheet: Very similar to an Ambulance Report, it outlines the specifics regarding patient transfers between facilities, including patient details, reason for transfer, and receiving facility information. It ensures continuity of care by detailing medical conditions and treatments just as the Ambulance Report does for emergency services.
Trauma Registry Form: While focused on trauma patients specifically, this form mirrors the Ambulance Report in its collection of patient demographics, incident specifics, clinical assessments, and outcomes. Both are vital for clinical documentation and further statistical analysis to improve healthcare services.
Prehospital Care Report: This report records the assessment and care provided to a patient before arriving at a healthcare facility, akin to the Ambulance Report. It includes narratives, vital signs, treatment administered on-site or en route, and patient outcomes, serving as a critical link in the patient care chain.
Medical Incident Report: Similar in purpose, this document is used to detail an incident involving a patient, recording injuries, symptoms, the treatment provided, and the responders involved. These reports assist in legal, administrative, and quality improvement processes, much like Ambulance Reports.
First Responder Report: This document records the initial assessment and care provided by the first responders on the scene. It shares similarities with the Ambulance Report by detailing the scene description, patient's condition, and the interventions performed before additional medical help arrives.
Emergency Department Transfer Form: When patients are moved from the emergency department to another facility or department, this form outlines patient information, reason for transfer, and medical history, similar to the Ambulance Report. It ensures seamless care transition by summarizing the emergency care provided and future care needs.

Dos and Don'ts

Filling out an Ambulance Report form is a critical process that ensures patients receive appropriate care and legal requirements are met. Here are essential do’s and don’ts to consider:

Do's:

Be accurate and detailed: When documenting the patient's condition, the incident, and care provided, ensure every piece of information is accurate. Precision in details can significantly impact the patient's treatment and legal clarity.
Use clear, legible handwriting: Although it might seem basic, legible handwriting ensures that everyone who reviews the report can understand the details. If the form is digital, ensure the information is entered correctly and review it for typos.
Include all relevant information: Fill out every applicable section of the report. Don’t leave sections blank unless they genuinely do not apply to the situation. If unsure, it’s better to include extra information than to leave out something important.
Respect patient confidentiality: Patient information is confidential and should be treated with the utmost respect. Only share the report with individuals who are authorized to view it, and ensure that it is stored securely.

Don'ts:

Avoid making assumptions: Only document what you know and have observed. If you’re unsure about a detail, note it as such. Assumptions can lead to inaccuracies, which may have serious consequences.
Don't omit details: Even if a detail seems minor, it could be medically or legally significant. If it concerns the patient's care, the incident, or observations on the scene, include it.
Don't use abbreviations or jargon not widely accepted: Stick to commonly understood medical abbreviations and clear language. Ambiguities or misunderstandings from specialized jargon can affect patient care outcomes or legal interpretations.
Don't delay filing the report: Timeliness is crucial, as the report could be needed urgently for patient care decisions or legal purposes. Complete and submit the ambulance report as soon as possible after providing patient care.

Misconceptions

When it comes to the Ambulance Report form, especially the type utilized by the Department of Health & Family Services in the State of Wisconsin, there are several misconceptions worth addressing. These misunderstandings can lead to confusion about the document's purpose, content, and the confidentiality of the information it contains.

Ambulance forms are only useful for billing purposes. While it's true these forms play a crucial role in billing, their significance extends far beyond that. They provide a comprehensive record of the patient's condition, treatment administered by the EMS crew, and vital signs, serving as a crucial source of information for ongoing medical care.
Only medical professionals can understand ambulance report forms. Although these forms contain medical terminology, they are structured to be understandable. Key information about the patient's condition, the care they received, and the incident leading to EMS services being called is presented in a way that can be deciphered with basic medical knowledge.
All information on the ambulance report is publicly accessible. This is incorrect. Sections of the ambulance report form contain confidential patient information protected by statutes like Wis. Stat. 146.82(1). Access to these details is strictly controlled to safeguard patient privacy.
Every ambulance report is the same. Each report is unique and tailored to the specific incident and patient involved. While the form used may be standardized, the details filled in reflect the individual circumstances and treatments related to each emergency.
The form is only completed after the patient is transported. The process of filling out the form begins as soon as the EMS team engages with the patient, capturing details progressively through observation, treatment, and transport phases to ensure accuracy and completeness of the patient's medical record.

Understanding these points helps clarify the purpose and process of ambulance report forms, promoting better comprehension and respect for the confidentiality and complexity of emergency medical services documentation.

Key takeaways

Filling out an Ambulance Report form accurately is crucial in documenting patient care and ensuring seamless communication between emergency responders and health care facilities. Here are four key takeaways to consider:

Completing the form is a requirement under administrative rule HFS 110.04(3)(b), emphasizing its importance in maintaining compliance with state regulations.
The form contains sections that are confidential under Wis. Stat. 146.82(1), which highlights the need to handle patient information with care, respecting their privacy and confidentiality.
It includes detailed sections on patient information, incident details, patient care record, crew member details, and more, requiring thorough and accurate input from emergency medical services (EMS) providers to ensure all relevant details are communicated effectively.
The inclusion of specific data points like the Glasgow Coma Scale, Injury/Pain Location, and Incident Disposition underscores the comprehensive nature of the report, enabling caregivers to assess the patient's condition and response accurately.

In summary, the Ambulance Report form serves as a vital document in the EMS ecosystem, providing a structured way to record and transmit crucial patient care information. It aids in maintaining legal compliance, ensuring patient privacy, facilitating effective communication, and ultimately supporting the delivery of high-quality emergency medical care.

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