Blank Computershare Transfer Request PDF Template

Understanding how to properly fill out and use a Computershare Transfer Request form is key to a smooth transfer process. Below are some frequently asked questions that may help guide you through this procedure.

1. What is a Computershare Transfer Request form?

   This form is used when an individual or entity wishes to transfer ownership of stocks or securities. This could be due to a sale, gift, inheritance, or changes in account type or custodian. The form captures all necessary details to ensure a correct and legal transfer.

2. Who needs to sign the Computershare Transfer Request form?

   All current registered holders listed on the account must sign the form. If a legal representative is acting on behalf of the holder(s), their signature is required alongside their capacity (e.g., executor, trustee). Keep in mind, the signature(s) need a Medallion Signature Guarantee.

3. What is a Medallion Signature Guarantee, and why is it required?

   A Medallion Signature Guarantee is a stamp that verifies your identity and your signature. It is a security measure to prevent fraud. Banks, savings institutions, and brokers can provide this service. A notary seal cannot replace this requirement.

4. Can I submit a transfer request without a Medallion Signature Guarantee?

   No, a Medallion Signature Guarantee is a strict requirement for the form to be processed. Attempting to submit without one will likely result in the transfer being delayed or rejected.

5. How do I complete the 'Cost Basis/Reason for Transfer' section?

   You must indicate the purpose of the transfer here, selecting from options like private sale, gift, inheritance, or no change of ownership. For sales and inheritances, you'll provide the date and value per share. This section helps determine how the transfer is processed and its tax implications.

6. What should I do if I'm transferring shares to a new type of account?

   The form has sections to indicate whether you're transferring to a non-custodial or custodial registration. Fill in the appropriate section based on the new account type, providing all requested details about the new holder or custodian.

7. Where do I send the completed form?

   The form should be sent to Computershare at the address provided at the top: PO Box 505013, Louisville, KY 40233-5013. Always review for any updates on the Computershare website before mailing.

8. How do I know if my transfer request has been processed?

   Computershare typically notifies account holders once a transfer is complete. However, for peace of mind, you can contact them directly to inquire about the status of your transfer request, using the telephone number or email provided on their website.

Each transfer request is unique, and situations may vary. If you have any doubts or specific circumstances not covered here, it's recommended to directly consult Computershare for the most accurate guidance.

1. Failing to print clearly: When details are not legible, this can lead to errors in processing the transfer request, impacting the timeliness and accuracy of the transaction.

2. Incorrectly filling out the Current Account Type: Many people skip or incorrectly complete the section regarding whether their account is a Non-Custodial or Custodial registration, which is crucial for proper handling of the transfer.

3. Using hyphens in telephone numbers and tax IDs: The form specifies that these should be written without hyphens, but this detail is often overlooked, potentially leading to processing delays.

4. Not including all names/entities listed on the account in the Current Holder Information or Current Custodian Information sections: Every name and entity must be accurately listed to ensure the correct parties are involved in the transfer.

5. Choosing more than one reason for the transfer without clear indication leads to confusion and improper treatment of the transfer, especially for transactions made after 12/31/10 where specific tax implications need clarity.

6. Incomplete share transfer instructions: When opting to transfer specific shares (Option B), failure to provide comprehensive details about the securities can stall the process.

7. Not obtaining a Medallion Signature Guarantee for authorization: Signatures must be verified through this specialized certification, and using a notary seal instead, which is a common mistake, is not acceptable.

8. Leaving the New Account Type section incomplete or incorrectly filled: This information is vital for directing the shares to the proper account type, and any mistakes here can lead to the rejection of the transfer request.

Adhering to every detail requested on the form and avoiding these common mistakes will make the transfer process smoother and less stressful for all parties involved. Following instructions closely avoids unnecessary delays or the need to resubmit the form, ensuring that the transfer of securities is executed as intended.

When engaging in stock transactions or transfers through Computershare, individuals often find it necessary to supplement their Computershare Transfer Request form with various additional forms and documents. These additional materials help in ensuring the transfer process is executed smoothly and complies with legal and regulatory requirements. The following forms and documents are commonly used alongside the Computershare Transfer Request form:

• Stock Power Form: This document grants authority to transfer ownership of stock from the seller to the buyer. It is particularly useful when physical stock certificates are involved, helping facilitate the transfer without requiring the certificate itself to be endorsed.
• W-9 Form (Request for Taxpayer Identification Number and Certification): To comply with tax laws, this form is often required for verifying the taxpayer identification number (TIN) or Social Security number (SSN) of the individuals involved in the transfer. It helps in preventing tax withholding on interest, dividends, and other income associated with the shares.
• Medallion Signature Guarantee: While not a form per se, a Medallion Signature Guarantee is typically required on the Computershare Transfer Request form to verify the identity of the signatories, adding an extra layer of security to prevent fraud. It must be obtained from an eligible financial institution participating in the Medallion program.
• Death Certificate: In the event that the transfer involves shares from a deceased individual's estate, a certified copy of the death certificate is usually required. This document serves as legal proof of death and is crucial for transferring assets under the name of the deceased.
• Affidavit of Domicile: This legal document is used to confirm the legal residence of the deceased at the time of death. It is often necessary when transferring securities or shares as part of settling an estate, as it helps establish the jurisdiction for tax purposes.

Each of these documents plays a pivotal role in ensuring that the transfer of shares through Computershare is handled effectively and in accordance with the relevant laws and regulations. Whether it's confirming the legal authority to transfer shares, verifying taxpayer information, or proving the circumstances of a transfer due to inheritance, these documents complement the Computershare Transfer Request form, facilitating a smoother transaction process.

• Stock Power Form: Similar to the Computershare Transfer Request form, a Stock Power Form is used when transferring ownership of stocks. Both require detailed information about the current and new owner, the type of registration, and authorized signatures with a Medallion Signature Guarantee.

• Transfer on Death (TOD) Registration Form: This document also facilitates the transfer of securities, but specifically at the death of the account holder, similar to how the Computershare form handles inheritances. Both require information about the current account, the beneficiary, and must be properly authorized.

• Real Property Deed Transfer Form: Although this form pertains to the transfer of real estate, it shares the requirement for detailed descriptions of the property (in this case, shares) being transferred, the need for clear instructions regarding the transfer, and official notarization or guarantee stamps.

• Vehicle Title Transfer Form: Used for transferring ownership of a vehicle, this document requires information similar to that on the Computershare Transfer Request form, such as the current owner's details, the recipient's details, and an authorized signature, albeit for a different type of asset.

• Change of Account Ownership Form: Financial institutions use this for changing the account holder's name, closely mirroring the Computershare form’s function for transferring securities between account types or owners, including verification and authorization sections.

• IRA (Individual Retirement Account) Transfer Form: This form is used to move IRA assets between custodians, similar to the Computershare's handling of custodial registrations. It includes identifying information for both the current and new custodian, plus the owner's authorization.

• Gift Letter for Mortgage Down Payment: While its purpose is different, being a document to prove that funds given for a down payment are not a loan, it requires similar attestations to a gift transfer in the Computershare form, including details about the giver, recipient, and the nature of the transfer.

• Life Insurance Policy Change of Beneficiary Form: This form, used to designate or change a beneficiary on a life insurance policy, requires the policy owner's details, the current beneficiary's details, and the new beneficiary's details — echoing the transfer sections of the Computershare form.

• Bank Account Authorization Change Form: For altering who can control or access a bank account, this form necessitates information on the account, the current authorized individuals, and the new ones, similar to the Computershare requirement for signatures and details of both current and new holders for transfers.

• Probate Transfer Form: Related to the legal process following death, this form assists in transferring assets as dictated by a will or inheritance laws, requiring details about the decedent's assets similar to how the Computershare form handles inherited stocks or securities.

When filling out the Computershare Transfer Request form, accuracy and attention to detail are crucial to ensure the smooth transfer of securities. Below are nine essential dos and don'ts to help guide you through the process:

• Do print clearly throughout the form to avoid misinterpretation or delays in processing your request.
• Do ensure all current holder information matches exactly with the information as shown on the stock certificate or a Computershare-issued statement for book-entry shares.
• Do check the appropriate box under the "COST BASIS/REASON FOR TRANSFER" section to clarify the purpose of the transfer, as failing to do so may result in the default treatment of the transfer as a gift.
• Do acquire a Medallion Signature Guarantee for all required signatures from a qualified financial institution to validate the identity of the signatories.
• Do include all current registered holders' signatures or that of a legally authorized representative, indicating their capacity next to the signature.
• Don't use hyphens when entering Social Security or Tax Identification Numbers, telephone numbers, or Custodian Account Numbers.
• Don't check more than one box in the "COST BASIS/REASON FOR TRANSFER" section to avoid confusion or incorrect processing of your transfer request.
• Don't leave the date of sale or death blank in the "COST BASIS/REASON FOR TRANSFER" section if selecting a Private Sale or Inheritance transfer, as defaults may not accurately reflect your situation.
• Don't use a notary seal as a substitute for the required Medallion Signature Guarantee.

By following these guidelines, you can facilitate a smoother, error-free transfer process with Computershare.

There are several misconceptions about the Computershare Transfer Request form that can lead to confusion and errors in the process of transferring securities. Understanding these misconceptions is crucial for a smooth transfer process.

• Only the current account holder needs to sign: All current registered holders, or a legally authorized representative, must sign the form. This ensures that the transfer has the consent of all parties involved in the current account.

• A notary seal is sufficient for authorization: The form requires a Medallion Signature Guarantee, not a notary seal. The guarantee provides a higher level of security and is recognized by financial institutions.

• Any type of transfer requires tax information: While the form asks for tax information, the necessity of these details varies depending on the type of transfer. It's always best to consult with a tax advisor for the specific implications of each transfer.

• Personal address changes can be made on this form: Address changes are not the purpose of this form. It is specifically designed for transferring securities, not for updating personal details.

• Checking multiple purposes of transfer is allowed: You can only select one purpose for the transfer. Checking multiple boxes will lead to your transfer being processed without any specific designation, potentially causing delays.

• The cost basis is automatically calculated: The form requests information on the cost basis for certain types of transfers, but this does not mean it's calculated automatically. Proper documentation must be provided, especially for private sales or inheritances.

• Shares can only be transferred in whole numbers: Fractional shares can also be transferred using this form. This is crucial for ensuring that an entire portfolio is moved without needing to sell or buy shares to make a whole number.

• The form is only for individual accounts: It can be used for various types of registrations, including joint tenants, corporations, trusts, and custodial registrations. This allows for flexibility in managing and transferring securities across different account types.

• Electronic submission is an option: Currently, the form must be printed, filled out, and mailed. The requirement for a Medallion Signature Guarantee makes electronic submission not feasible at this time.

• There's no need to specify the new account type: The form requires details about the account the shares are being transferred to. Failing to provide this information could lead to delays or the transfer not being processed according to the account holder's intentions.

Debunking these misconceptions is essential to ensure that the process of transferring securities via Computershare is carried out correctly and efficiently. Always read the instructions carefully and consult with a professional if in doubt.

When dealing with the Computershare Transfer Request form, it's essential to adhere to specific guidelines to ensure a smooth transfer process. Below are five key takeaways that should be kept in mind:

• Ensure that all the information entered matches exactly what is found in your account statements. This includes the correct spelling of names, the current address, and the accurate account number. Any discrepancy could lead to delays or rejection of the transfer request.
• A Medallion Signature Guarantee is required for all signatures on the form. This is different from a notary seal. A Medallion Signature Guarantee can typically be obtained from an eligible financial institution, like a bank or brokerage. Its purpose is to protect against fraudulent transfers.
• Clearly indicate the type of transfer you intend to make by checking the appropriate box in the "Cost Basis/Reason for Transfer" section. Whether it's a gift, sale, or inheritance, this information will determine how the transfer is processed and may have tax implications.
• If transferring shares to a new type of account, accurately completing the details about the new account holder or custodian is crucial. This includes choosing the right registration type and providing the necessary contact and identification details.
• For those transferring only a portion of their shares, the form provides an option to specify which shares and how many of them you wish to transfer. It's important to complete this section thoroughly to ensure that only the intended shares are moved.

By paying close attention to these details and carefully filling out the Computershare Transfer Request form, you can help ensure that your share transfer proceeds smoothly and efficiently.