Blank Da 3439 PDF Template

1. What is the DA 3439 Form used for?

   The DA 3439 form, also known as the Nonappropriated Fund Instrumentality Employment Inquiry, is a document employed by the Department of the Army. It is designed to gather essential information and personal appraisals from references about candidates applying for Nonappropriated Fund (NAF) positions. It helps in evaluating the suitability of an applicant for a specific role, based on their dependability, cooperation, initiative, judgment, adaptability, consideration for others, job knowledge, managerial skills, and supervisory capabilities. Such evaluations play a significant role in the hiring decision process.

2. Who needs to fill out the DA 3439 Form?

   Individuals listed as references by candidates applying for Nonappropriated Fund positions within the Department of the Army are required to complete the DA 3439 Form. These references can include former employers, supervisors, co-workers, or acquaintances who can provide relevant and meaningful feedback on the applicant's qualifications, work ethic, and character.

3. What information must be provided on the DA 3439 Form?

   References need to provide details regarding their association with the applicant, including the capacity in which they know them, the duration of their acquaintance, and the applicant’s beginning and last salary if applicable. Furthermore, references are asked to offer their evaluation regarding several attributes of the applicant, such as dependability, cooperation, initiative, judgment, adaptability, and consideration for others. If applicable, additional insights into the applicant's job knowledge, managerial skills, and supervisory ability are also required. Finally, the form asks for any remarks, especially concerning the applicant's loyalty, reliability, honesty, and overall conduct and character.

4. Is it mandatory to answer all questions on the DA 3439 Form?

   While it is highly encouraged to provide complete and thorough responses to all questions on the form to aid in a comprehensive evaluation of the applicant, references might encounter questions that they cannot answer due to insufficient opportunity to observe certain behaviors or traits. In such instances, selecting the "Insufficient Opportunity to Observe" option is appropriate. However, for all other questions, providing detailed, honest feedback is crucial.

5. Can a reference decline to complete the DA 3439 Form?

   A reference has the right to decline the completion of the DA 3439 Form. However, doing so can potentially impact the applicant's chances of securing the position, as the form is a vital part of the selection process. The Department of the Army relies heavily on these personal appraisals to ensure that candidates chosen for employment possess the necessary qualifications and character traits that align with the organization's standards.

6. What happens to the information provided on the DA 3439 Form?

   The information furnished on the DA 3439 Form is utilized by hiring officials within the Department of the Army to assess the applicant's suitability for the Nonappropriated Fund position they have applied for. The evaluations and comments provided by references are critical to the decision-making process. It is also noted in the form that the applicant can request to see the information provided, indicating that the responses might be disclosed to the applicant upon their request.

7. How is the applicant's privacy protected when using the DA 3439 Form?

   The confidentiality and privacy of both the applicant and the reference are considered important. While the form discloses that the information might be shared with the applicant upon their request, it aims to ensure a transparent and fair evaluation process. All parties involved are encouraged to provide honest and constructive feedback that speaks to the applicant's professional capacities and character. The use of this information is strictly limited to the assessment of the applicant's eligibility and suitability for the position applied for.

8. How does a reference submit the completed DA 3439 Form?

   The completed DA 3439 Form should be returned to the employing office of the Department of the Army that provided the form. References are typically provided with a self-addressed envelope, requiring no postage, to facilitate the easy return of the form. It is essential to submit the form promptly to ensure that the applicant's employment consideration process is not delayed.

9. What if a reference needs clarification on how to complete the DA 3439 Form?

   If a reference encounters any questions or needs clarification on how to properly fill out the DA 3439 Form, they are encouraged to contact the employing office that issued the form directly. This allows for any uncertainties or concerns to be addressed, ensuring that the form is completed accurately and comprehensively.

10. Is there a deadline for submitting the DA 3439 Form?

    While a specific deadline for submitting the DA 3439 Form is not typically provided with the document, it is implied that the form should be returned as soon as possible. The prompt submission of the form is crucial for the timely progression of the applicant's hiring process. If a reference is provided with a deadline, adhering to it is important to support the applicant's employment consideration.

Filling out the DA 3439 form, a Nonappropriated Fund Instrumentality Employment Inquiry, is crucial for candidates being considered for positions within the Department of the Army. Making a mistake on this form can jeopardize your or your candidate's chances of securing employment. Here are seven common mistakes to avoid:

1. Not knowing the applicant well enough: Respondents often fail to reflect on how long or in what capacity they have known the applicant. It's essential to give accurate details about the relationship to provide context for your evaluation.
2. Incomplete salary information: Skipping details like beginning and last salary or the dates associated with these salaries can leave an incomplete picture of the applicant's employment history.
3. Vague reasons for leaving: If the applicant is no longer in your employ, being unclear about the reason for their departure can raise red flags. It's important to be specific and honest.
4. Omitting details on reemployment: Not specifying whether you'd rehire the applicant and, importantly, why or why not, can weaken your evaluation. This insight is valuable for assessing the applicant's suitability for future roles.
5. Overlooking personal appraisal: Failing to thoroughly evaluate the applicant's soft skills, like dependability, cooperation, and initiative, misses a chance to highlight their intangible qualities that are critical for success in any role.
6. Skipping sections applicable to job knowledge and skills: Not completing sections that are directly relevant to the job, especially if checked, such as managerial skills or job-specific knowledge, can render the appraisal incomplete.
7. Ignoring remarks section: The remarks section is your opportunity to provide additional context or details that didn't fit neatly into the checkboxes and categories. Not using this space to offer insight or clarify concerns can result in a less comprehensive evaluation.

Ensuring all sections are completed accurately and with thoughtful detail will not only make the form more useful to those determining an applicant's eligibility but also reflects well on your reliability as a referee. The DA 3439 form plays a significant role in the hiring process, and by avoiding these common mistakes, you contribute positively to the decision-making process.

When managing employment processes within nonappropriated fund (NAF) positions, the DA Form 3439 is a critical component for evaluating a candidate's employment history. However, to ensure a comprehensive review of an applicant's background and qualifications, several other forms and documents are frequently utilized in conjunction with the DA Form 3439. These additional documents help to create a detailed profile of the candidate, assisting hiring managers in making informed decisions.

• DA Form 3433: Also known as the Application for Nonappropriated Fund Employment, this form provides a detailed employment history, education background, and references. It is the primary application form for individuals seeking NAF positions.
• Resume or Curriculum Vitae: Applicants are often asked to submit a resume or CV along with their application. This document supplements the DA Form 3433 by providing further detail on an applicant’s professional experience, educational accomplishments, and special skills.
• OF-306: The Declaration for Federal Employment form is used to gather preliminary data about the candidate’s eligibility and suitability for federal employment, including questions about citizenship, military service, and government loyalty.
• Background Check Authorization Form: A signed form that allows the employer to conduct a background investigation. The investigation might include checking criminal records, credit history, and previous employment verification.
• DA Form 7281: The Command Oriented Security Screening Form is used to assess whether an individual poses a security risk before granting access to certain Department of Defense information or facilities.
• Performance Evaluations: Past performance evaluations provide insight into the applicant's work ethic, accomplishments, and areas for improvement. They are particularly valuable when provided by supervisors familiar with the candidate's work.
• Letters of Recommendation: These letters, written by previous employers, mentors, or educators, offer qualitative assessments of an applicant’s character, work performance, and potential for success in a new role.
• Training Certificates or Licenses: Relevant certifications or licenses may be required for specific NAF positions. These documents verify the applicant's qualifications and readiness for the role.

Together, these documents play a vital role in assembling a comprehensive view of each applicant. They support the DA Form 3439 by offering diverse perspectives on the candidate's past experiences, capabilities, and overall suitability for a position within the nonappropriated fund instrumentality. By utilizing these forms and documents in the evaluation process, hiring managers can make well-informed decisions that contribute to the effective operation and success of NAF activities.

The DA Form 3439 is a Nonappropriated Fund Instrumentality Employment Inquiry specific to the U.S. Army, focused on gathering detailed employment and character references for a candidate. There are several other forms used within and outside the military for similar purposes, each with its unique focus but similar goal of evaluating a candidate’s qualifications, character, and suitability for a position. Below are six documents somewhat akin to the DA Form 3439:

• OF-306, Declaration for Federal Employment: This form is used across various federal agencies to assess a candidate's eligibility and qualifications for federal employment. Like the DA Form 3439, it seeks to collect personal information and work history but also asks about potential disqualifications for employment, such as criminal records or conflicts of interest.
• SF-86, Questionnaire for National Security Positions: While more specialized than the DA Form 3439, the SF-86 is a comprehensive background check form used for security clearance purposes. It collects extensive personal and employment history, similar to how the DA Form 3439 gathers detailed employment references, but it also includes questions about associations, foreign travel, and other areas relevant to national security.
• SF-85, Questionnaire for Non-Sensitive Positions: This form is a lighter version of the SF-86 and is used for positions that do not require a security clearance. It is analogous to the DA Form 3439 in that it is used to screen individuals for employment, albeit with a focus on general trustworthiness rather than detailed character references.
• DD Form 370, Military Personnel Records Request: The DD Form 370 requests information from a military personnel file, somewhat similar to the DA Form 3439, which collects employment and character references from previous employers or associates for military-affiliated civilian positions.
• OPM Form 1203-FX, Assessment Questionnaire: This form is used by the Office of Personnel Management (OPM) for applicants to federal positions. It assesses qualifications and eligibility for the job, like the DA Form 3439, through a series of questions about the candidate’s background, skills, and work experiences.
• I-9, Employment Eligibility Verification: Every employer in the U.S. must complete an I-9 form for each individual they hire. While its main purpose is to verify the legal authorization to work in the U.S., it touches on the employment verification process similar to the DA Form 3439, albeit from a legal eligibility standpoint rather than character and performance evaluation.

Each of these forms, while tailored to specific contexts within employment and security processes, shares the fundamental goal of collecting crucial information to assess an individual's suitability for a position, akin to the objectives of the DA Form 3439 in the context of Nonappropriated Fund employment within the U.S. Army.

Completing the DA 3439 form, a Nonappropriated Fund Instrumentality Employment Inquiry, requires careful attention. This form is used by the Department of the Army to assess candidates for nonappropriated fund positions. To ensure you fill out this form correctly and effectively, consider the following do's and don'ts:

• Verify all information: Ensure that the details you provide, especially regarding the applicant's employment history, job title, salary, and personal appraisal, are accurate and up-to-date. Inaccuracies could mislead the hiring process.

• Be honest in your appraisal: Whether you're noting dependability, cooperation, initiative, or any other characteristic, your honest assessment is crucial. This evaluation helps in making an informed decision about the candidate's suitability for the role.

• Provide detailed remarks when necessary: If you answer "yes" to questions regarding the applicant's loyalty to the United States, honesty, or conduct, it's important to elaborate in the remarks section. Specific examples can clarify your points.

• Respect deadlines: Respond as soon as possible. The selection process relies on your timely input. The enclosed self-addressed envelope is provided for your convenience, indicating the urgency of a prompt reply.

• Leave sections incomplete: Failing to fill out all applicable parts of the form can delay the evaluation process. If a section does not apply, clearly mark it as such rather than leaving it blank.

• Use subjective language: Keep your evaluations objective and based on observable behavior or documented performance rather than personal feelings toward the applicant.

• Forget to indicate your relationship with the applicant: Clearly check whether you are a supervisor, employer, fellow employee, or acquaintance, as this context matters for interpreting your evaluation.

• Ignore the remarks section: Especially if you have negative feedback or concerns, use the remarks section to provide a balanced view. This helps hiring officials understand the applicant in a broader context.

By following these guidelines, your contributions to the DA 3439 form will be valuable and constructive, aiding in the responsible and fair hiring process for the Department of the Army.

• One common misconception is that filling out the DA Form 3439 is voluntary for references. In truth, while references are encouraged to provide information to help in the hiring process, they are not legally obligated to complete the form. Their participation is considered helpful but is entirely discretionary.

• A second misconception is that the form is complex and difficult to understand. Actually, the DA Form 3439 is designed to be straightforward, guiding the reference through a series of specific questions about the applicant's qualifications, conduct, and character.

• Some believe the form is only for military personnel. However, the DA Form 3439 is specifically for Nonappropriated Fund (NAF) positions, which include civilian positions within Army installations, not active-duty military roles.

• Another misunderstanding is that the form evaluates an applicant's medical history. The focus of the DA Form 3439 is solely on the applicant's employment history, character, and reliability, without inquiring into medical or health issues.

• There's a belief that the form's completion ensures the applicant's job placement. While the DA Form 3439 provides valuable insights into the applicant's suitability for a position, it's one of many factors considered in the hiring process and does not guarantee employment.

• Some think that information shared on the form will only be used for the current job application. The information may also be utilized for security clearance or other employment considerations within the Department of the Army.

• There is a misconception that all sections of the form must be filled out. Some sections are meant to be answered only if applicable, such as the portion regarding job knowledge, managerial skills, or supervision abilities.

• Another misunderstanding is about confidentiality, believing that the applicant will not know who completed the form or what was said. The applicant can request to know who provided the reference and the content shared, as noted in the cover letter accompanying the DA Form 3439.

• Many assume that digital submission of the form is acceptable. Typically, the form requires a signature and date, indicating a preference for a physical copy, although specific instructions from the requesting agency may vary.

• Finally, there's a misconception that feedback on the DA Form 3439 should focus solely on positive attributes. Honest evaluations, including constructive feedback or concerns, are crucial for assessing the applicant's true suitability for the position.

When dealing with the DA Form 3439, it’s essential to understand its purpose and how to fill it out accurately. Here are key takeaways to guide anyone who needs to complete or use this form:

• The DA Form 3439 is designed for Nonappropriated Fund Instrumentality (NAFI) employment inquiries, crucial for assessing a candidate's suitability for specific roles within the Department of the Army.
• This form is part of the process to gather information about an applicant’s past employment, character, and reliability, directly influencing hiring decisions.
• Respondents are asked to detail their association with the applicant, including the capacity in which they know them, such as a supervisor, employer, fellow employee, or acquaintance.
• It requires a reflection on the applicant's beginning and last salary, position titles, and employment dates, offering a comprehensive view of their employment history.
• Reasons for an applicant's previous departure from positions are solicited to evaluate their employment stability and performance.
• An assessment of personal characteristics and work ethic, including dependability, cooperation, initiative, and adaptability, is requested to better understand the applicant’s suitability for the role.
• Specific skills related to job knowledge, managerial abilities, and supervisory capabilities must be evaluated if applicable, providing insight into the applicant's readiness for the position in question.
• Questions concerning the applicant's loyalty to the United States, along with their honesty, trustworthiness, and overall conduct, are included to ensure they meet the high standards required for the position.
• Respondents are reminded that their feedback is critical to the selection process and that their evaluations will be taken into account when making the hiring decision.
• The form emphasizes confidentiality but also notes that the applicant may request to see the information provided, underscoring the importance of honesty and accuracy in responses.
• Completion and timely return of the DA Form 3439 are crucial, facilitated by a provided self-addressed envelope, streamlining the submission process for the respondent.

The DA Form 3439 embodies the thorough scrutiny applicants for positions within the Department of the Army must undergo, reflecting the importance of integrity, skills, and reliability in potential employees. Its meticulous design aids in ensuring that only the best-qualified individuals join the Army's civilian workforce, supporting its mission effectively.