Blank Da 3749 PDF Template

1. What is a DA Form 3749?

   A DA Form 3749 is a document used by the United States Army for the purpose of recording the issuance and return of equipment. This form serves as a receipt for equipment, indicating important details such as the unit, receipt number, stock number, serial number, item description, and the acknowledgment of the individual receiving the equipment.

2. Who needs to fill out DA Form 3749?

   Individuals in the United States Army who are issued equipment as part of their service duties are required to fill out DA Form 3749. This includes not only soldiers but also army personnel responsible for the inventory management and tracking of equipment within their units.

3. What information is required on DA Form 3749?

   The required information includes the unit to which the equipment is assigned, the receipt number, stock number, serial number, and a description of the item. Additionally, the individual receiving the equipment must provide their name, signature, and grade, acknowledging receipt from their unit.

4. How is DA Form 3749 submitted?

   The process for submitting DA Form 3749 typically involves the physical handover of the form along with the issued equipment. Upon receipt, the form is signed and then held by a responsible officer or the unit's property book officer until the equipment is returned, at which point the form is surrendered.

5. What happens if DA Form 3749 is lost?

   Loss of DA Form 3749 must be reported to the unit commander immediately. The process for replacing the form may vary depending on the specific unit's protocols, but generally involves documenting the loss and issuing a new form, possibly with some form of investigation or accountability process.

6. Can DA Form 3749 be used for any type of equipment?

   Yes, DA Form 3749 is designed to be versatile and can be used for various types of equipment issued within the Army. Whether the equipment is a piece of machinery, a vehicle, or personal gear, the form provides a structured way to document the issuance and return, ensuring accountability.

7. Is there an electronic version of DA Form 3749?

   While the official form provided is typically a hard copy for hand signing, certain units or departments may utilize electronic versions or systems for tracking equipment issuance. These electronic systems would replicate the information requirements of the DA Form 3749 and may be used to streamline the process within specific commands or units.

8. How long should completed DA Form 3749s be retained?

   The retention period for completed DA Form 3749s can vary depending on the policies of specific Army units and the nature of the equipment issued. It's essential to refer to the relevant guidelines within DA PAM 710-2-1 or consult with a unit's property book officer for specific retention requirements.

9. Are there penalties for failing to return equipment documented on a DA Form 3749?

   Failure to return equipment as documented on a DA Form 3749 can result in various penalties, including financial responsibility for lost or damaged equipment and potential disciplinary actions. The severity of the penalty typically corresponds to the value of the equipment and the circumstances surrounding its loss or damage.

Filling out the DA Form 3749, also known as the Equipment Receipt, is a step of importance for properly accounting for military equipment. However, individuals often make errors during this process. Recognizing these errors can aid in ensuring accuracy and accountability. Here are four common mistakes:

1. Not verifying the serial number before and after filling out the form leads to discrepancies between the equipment issued and the documentation. This can cause confusion and potential losses.

2. Incorrectly listing the equipment's description or stock number, which can result in the improper identification of assets. This mistake can complicate tracking and inventory management processes.

3. Overlooking the need to report the loss of the DA Form 3749 to the unit commander immediately, which is critical for maintaining equipment accountability and security.

4. Failing to properly fill out the signature and grade sections, rendering the form incomplete. This oversight may challenge the verification of the equipment's recipient, potentially leading to authorization issues.

Avoiding these common mistakes ensures the integrity of equipment handling and accountability within military operations. Proper completion of the DA Form 3749 supports effective inventory management and operational readiness.

When handling the DA Form 3749, Equipment Receipt, understanding the accompanying documents often required for a comprehensive approach to equipment management and accountability within the military is essential. These documents ensure that all aspects of equipment handling, from issuance to return or reporting loss, are meticulously documented for accountability and operational efficiency. Below is a list of other forms and documents that are commonly used alongside the DA Form 3749.

• DA Form 1687 - Notice of Delegation of Authority. This form records the delegation of authority to request or receive supplies on behalf of a unit and is often used in conjunction with the DA Form 3749 to authorize individuals to receive equipment.
• DA Form 2062 - Hand Receipt/Annex Number. It lists all the items that are handed over to an individual, serving as a record of responsibility for the equipment.
• DA Form 3161 - Request for Issue or Turn-In. This form serves as a request for the issuance of equipment or the turn-in of items, supporting equipment tracking and accountability.
• DD Form 1348-1A - Issue Release/Receipt Document. Utilized for the issuance or receipt of equipment within military operations, ensuring precise tracking of items.
• DA Form 4949 - Administrative Adjustment Report (AAR). This document records adjustments to equipment inventories, such as corrections or updates, providing an audit trail for inventory management.
• DA Form 5513 - Key Control Register and Inventory. This form maintains a record of keys issued for equipment or facilities, essential for managing access and security.
• DA Form 5380 - Small Arms/Light Weapons Hand Receipt. It details the issuance of small arms or light weapons to individuals, essential for weapon accountability.
• DA Form 2404 - Equipment Inspection and Maintenance Worksheet. Used for recording the inspection and maintenance of equipment, ensuring that all items are in serviceable condition.
• DA Form 2408-14 - Uncorrected Fault Record. It documents any faults or issues with equipment that have not been corrected, crucial for maintaining operational readiness.

Together, these documents form a comprehensive framework for managing military equipment effectively. By accurately completing and managing these forms, military units can enhance their operational readiness, ensure accountability, and maintain a detailed audit trail of equipment status and movements. Using the DA Form 3749 alongside these documents supports a disciplined approach to equipment management and accountability.

• The DD Form 1149, also known as the Requisition and Invoice/Shipping Document, shares similarities with the DA Form 3749. Both forms serve the critical role of tracking government property, albeit at different stages of the supply chain. The DD Form 1149 is utilized for requisitioning, shipping, or invoicing equipment and supplies, requiring detailed information similar to the DA Form 3749, such as item description and serial numbers. This meticulous tracking ensures accountability and inventory control from shipment to receipt.

• The DA Form 2062, referred to as the Hand Receipt/Annex Number, functions similarly to the DA Form 3749 by documenting the transfer and accountability of military property. Both forms necessitate identifying information about the equipment including stock and serial numbers, unit, and the signature of the individual receiving the equipment. Unlike the DA Form 3749, which is specifically designed for acknowledging receipt of equipment, the DA Form 2062 often lists multiple items and acts as a long-term record until the items are returned or reissued.

• The Property Pass (Various Forms), utilized across different government and military entities, serves a similar purpose to the DA Form 3749 by authorizing the temporary removal of equipment or property from a facility. These passes typically require the item's description, serial number, and the name of the individual responsible for the item, akin to the equipment receipt process. Though these passes are more for temporary relocation as opposed to the DA Form 3749’s focus on the official issuance and receipt of equipment, both processes emphasize accountability and proper authorization.

• The DA Form 1687, known as the Notice of Delegation of Authority - Receipt for Supplies, parallels the DA Form 3749 in the context of responsibility transfer and documentation accuracy. This form is often used to designate individuals authorized to request and receive supplies on behalf of a unit or organization, explicitly recording the delegation of this authority including the receipt of items. Similar to the DA Form 3749, which documents the acknowledgment of received equipment by an individual, the DA Form 1687 ensures accountability and proper tracking of supplies within military operations.

When filling out the DA Form 3749 for equipment receipt, understanding the correct procedures is crucial for the accurate documentation and tracking of military assets. The following guidelines are designed to ensure that personnel complete this form accurately and responsibly.

Do:

• Ensure all fields are completed with accurate information, paying particular attention to the equipment's serial number and stock number to avoid any discrepancies.

• Clearly print the unit's name and receipt number to facilitate easy identification and tracking.

• Write the item description with enough detail to distinguish it from similar items, which assists in precise identification.

• Sign and grade in the designated areas to validate the receipt, which serves as a formal acknowledgment of the equipment transfer.

• Report the loss of this card immediately to the unit commander, as stated in the instructions, to prevent misuse or unauthorized access to the equipment.

Don't:

• Leave any sections blank. Incomplete forms can lead to accountability issues or delays in processing.

• Use pencil or erasable ink, as these can be altered. Always use permanent ink to maintain the integrity of the document.

• Forget to surrender the card each time the equipment is issued. This practice is essential for maintaining accurate records of the equipment's location and custodian.

• Overlook the importance of promptly reporting the loss of this card. Delays can lead to security breaches or loss of assets.

When dealing with the DA Form 3749, Equipment Receipt, several misconceptions can lead to confusion about its use and requirements. Let's clarify the most common ones to ensure proper understanding and handling of the form.

1. Only for high-value equipment: A common misconception is that the DA Form 3749 is used exclusively for high-value or sensitive items. In reality, it serves a broader purpose, documenting the issuance and receipt of any equipment deemed necessary by a unit. This includes items that may not have high monetary value but are critical to mission success.
2. Not necessary for short-term loans: Some believe that the DA Form 3749 need not be filled for equipment loaned for a short duration. However, regardless of how brief the loan period may be, using the form to record the transaction ensures accountability and tracking of the unit's assets.
3. Electronic versions are not acceptable: Another misunderstanding revolves around the acceptance of electronic versions of the DA Form 3749. While the preference for paper forms exists for various logistical reasons, electronic versions, properly filled out and signed using authorized systems, are also valid. This facilitates record-keeping in an increasingly digital age.
4. Obsolete forms are unusable: Lastly, there's the belief that once a new version of the DA Form 3749 is released, the older versions immediately become obsolete and unusable. While the newest form should be used whenever possible to ensure compliance with current regulations, previous versions remain valid until supplies are exhausted and units are able to transition to the latest version. This ensures that operational efficiency is not hindered by administrative updates.

Understanding these aspects of the DA Form 3749 helps streamline equipment management processes within units, enhancing both accountability and operational readiness.

Understanding how to accurately complete and use the DA Form 3749, also known as the Equipment Receipt, is vital for personnel within the military to manage equipment efficiently. Below are key takeaways associated with this form:

• Accurate completion is crucial: Ensuring all fields on the DA Form 3749 are filled out accurately helps in tracking and managing equipment within the unit effectively.
• Unit identification: The "UNIT" field requires the specific designation of the unit the equipment is being issued to or received from, helping in precise inventory control.
• Receipt number uniqueness: The "RECEIPT NO." must be unique and is critical for record-keeping and tracking the issuance and return of equipment.
• Stock and serial numbers: Recording the "STOCK NO." and "SERIAL NO." accurately is essential for identification, tracking, and accountability of equipment.
• Clear item description: The "ITEM DESCRIPTION" field should be filled out clearly and comprehensively to avoid any confusion regarding the equipment being transacted.
• Acknowledgement of receipt: By signing the form, the individual acknowledges the receipt of the equipment, which is a crucial step for accountability and responsibility over the issued item(s).
• Signature and grade: The "SIGNATURE" and "GRADE" of the receiving officer/personnel ensures that the chain of custody is officially documented, adding an extra layer of security and accountability.
• Surrendering the card: The form must be surrendered each time equipment is issued, as stated in the instructions, ensuring that equipment custody is correctly logged and updated.
• Immediate reporting of loss: The loss of the DA Form 3749 must be reported to the unit commander immediately, highlighting the significance of this document in the equipment accountability process.
• Obsolescence and updates: The latest edition of the form (May 2009) should be used as previous editions are obsolete, ensuring that the most current procedures and fields are utilized for equipment management.

By following these guidelines, military personnel can ensure that the DA Form 3749 is used effectively, fostering responsible equipment management and accountability within their units.