Blank Da 6 PDF Template

1. What is the DA Form 6?

   DA Form 6, commonly referred to as the Duty Roster, is a document used by the United States Army. It keeps track of soldiers' duty assignments within a unit for a specific period. The form records the nature of the duty, the organization, and the dates from and to which each soldier is assigned to a particular duty.

2. For what purpose is DA Form 6 used?

   This form is primarily used to ensure the fair and orderly assignment of duties within Army units. It helps in managing the rotation of duties among soldiers, thus ensuring that responsibilities are evenly distributed. Additionally, the form serves as a historical record of duty assignments for reference and accountability purposes.

3. Who fills out the DA Form 6?

   Typically, a designated duty officer or the unit's administrative personnel are responsible for filling out the DA Form 6. It is their job to update and maintain the form accurately to reflect changes in duty assignments.

4. What information is required on the DA Form 6?

   The form requires specific details, including:

   • The nature of the duty assignment
   • The name of the organization
   • The grade and name of the personnel assigned to each duty
   • Dates indicating the start and end of each duty assignment
   • The specific month of the duty roster

5. How is the DA Form 6 updated?

   It is updated as duty assignments change. When a soldier is assigned to or relieved from a duty, the form should be promptly amended to reflect this. The duty officer or responsible administrative personnel should keep the form current to maintain an accurate record of duty assignments.

6. Where can one find a DA Form 6?

   DA Form 6 can be obtained through the Army's publishing directorate website or through the unit's administrative office. Ensure to use the most current version of the form for compliance purposes.

7. Is DA Form 6 available in digital format?

   Yes, DA Form 6 is available in digital format. It can be filled out electronically and saved for record-keeping and ease of sharing. However, ensure to check with your unit's specific requirements regarding digital versus paper records.

8. How long must units keep the DA Form 6?

   Units are required to retain the DA Form 6 for a specified period as dictated by Army regulations. This period ensures that there is an accessible historical record of duty assignments. Consult your unit's administrative guidelines or AR 220-45 for specific retention periods.

9. Can DA Form 6 be corrected if a mistake is made?

   Yes, if errors are discovered on the DA Form 6, they can be corrected. It is important to correct any inaccuracies as soon as they are identified to ensure the record accurately reflects duty assignments. The process for making corrections should be carried out according to your unit's policies.

10. What happens if the DA Form 6 is not used properly?

    Improper use or maintenance of the DA Form 6 can lead to issues within the unit, such as unfair duty assignments or discrepancies in duty tracking. These issues can impact soldier morale and unit efficiency. Therefore, it's crucial to manage the form correctly and in compliance with Army regulations.

When filling out the DA Form 6, which is used for the duty roster, several common mistakes can lead to inaccuracies or delays in processing. To ensure the form is correctly completed, individuals should avoid the following errors:

1. Failing to include complete information in the NATURE OF DUTY or ORGANIZATION sections, which are crucial for identifying the specific tasks and organizational unit involved.
2. Incorrectly entering the FROM (DATE) TO (DATE) fields, which can result in scheduling conflicts or misunderstanding of duty periods.
3. Omitting or inaccurately listing the GRADE and NAME of personnel assigned to duty, leading to potential discrepancies in duty assignments and accountability.
4. Leaving the DUTY ROSTER Month blank or entering the wrong month, which could cause confusion about the applicable time frame for the duty roster.
5. Using outdated versions of the form despite the instruction that "PREVIOUS EDITIONS OF THIS FORM WILL BE USED UNTIL EXHAUSTED." Always confirming the version is current as per the USAPPC V2.00 guideline is important for compliance.
6. Ignoring the guidance provided by AR 220-45, the regulation governing the use of the form, results in errors or omissions that could have been avoided by adhering to established procedures.

By being mindful of these common mistakes, individuals can ensure their DA Form 6 submissions are accurate, complete, and fully compliant with the relevant regulations and guidelines.

The DA Form 6, known for its role in tracking duty rosters within military units, serves as a vital tool in the administrative workflows of the U.S. Army. Its purpose is straightforward, yet integral, facilitating a systematic recording of personnel assignments over specific periods. To complement the functionality of the DA Form 6, several other forms and documents are commonly utilized in tandem, ensuring a comprehensive approach to military personnel management and administrative efficiency. Here is a list of eight such forms and documents, each playing a crucial role in its respective area:

• DA Form 31 - Request and Authority for Leave: This form is used by Army personnel to request leave from their post, providing a detailed account of the leave period and the reason for absence. It works alongside the DA Form 6 by ensuring that leave periods are accounted for within duty rosters.
• DA Form 638 - Recommendation for Award: This document is essential for recommending Army personnel for awards and decorations based on their performance and achievements. It correlates with the DA Form 6 by providing a record of commendable service that can reflect on duty assignments.
• DA Form 705 - Army Physical Fitness Test Scorecard: Used to record the physical fitness test results of Army personnel, this form contributes to a holistic view of a soldier's capabilities and readiness, complementing the duty roster with physical fitness data.
• DA Form 4856 - Developmental Counseling Form: A key document for recording counseling sessions between leaders and their subordinates, offering insights into personal and professional development aspects that could influence duty roster assignments.
• DA Form 4187 - Personnel Action: This form enables soldiers to request adjustments to their assignments, training, or other personnel actions, directly influencing the composition and considerations of the DA Form 6.
• DA Form 2062 - Hand Receipt/Annex Number: Critical for tracking the issuance and return of Army property, ensuring that equipment accountability is maintained alongside personnel duty assignments.
• DA Form 5500 - Body Fat Content Worksheet (Male) and DA Form 5501 - Body Fat Content Worksheet (Female): These forms assess the body fat percentage of Army personnel, contributing to the comprehensive assessment of a soldier's fitness and suitability for certain duties on the roster.
• DA Form 1594 - Daily Staff Journal or Duty Officer's Log: Offers a detailed record of daily events and incidents, providing context and auxiliary information that may impact duty rosters and assignment planning.

Acknowledging the complexity of military operations and personnel management, these forms collectively ensure a well-rounded and meticulously managed system. The effective use of the DA Form 6, supported by these additional documents, exemplifies the commitment to organizational efficiency, accountability, and the well-being of military personnel. The orchestration of these documents facilitates a seamless integration of data, enhancing decision-making processes and the overall administrative structure within the military environment.

• The DA Form 31, Request for Leave, shares similarities with the DA Form 6 in terms of capturing personal data to facilitate a process within the military structure. While the DA Form 6 records duty rosters, the DA Form 31 is used by service members to request leave, both forms serving distinct yet crucial administrative roles.

• The DA Form 4856, Developmental Counseling Form, also has its parallels. This form is utilized for counseling within the Army, documenting plans for performance improvement and professional development, akin to how the DA Form 6 details duty assignments critical for organizational planning and individual responsibility tracking.

• The DA Form 638, Recommendation for Award, bears resemblance in its function of documentation. This form is used to recommend military personnel for awards, similar to how the DA Form 6 records the duty status of personnel, both contributing to the administrative record-keeping and personnel management within the Army.

• Similar to the DA Form 6, the DD Form 214, Certificate of Release or Discharge from Active Duty, serves as a crucial document for military personnel. The DD Form 214 documents a service member’s termination of service, including details similar to those in DA Form 6 that relate to an individual's military career such as dates of service and duty assignments.

• The NCOER (Noncommissioned Officer Evaluation Report) or DA Form 2166-9 series, evaluates NCOs' performance and potential, which is in line with the organizational aspect of DA Form 6. Both forms are integral to career development and organizational planning within the Army, emphasizing the accountability and evaluation of service members.

• The DA Form 705, Army Physical Fitness Test Scorecard, although primarily used for tracking physical fitness test results, shares the essence of monitoring and recording specific personnel data, like the DA Form 6 does for duty rosters, thus playing a pivotal role in personnel management.

• The DA Form 5500, Body Fat Content Worksheet, and its counterpart for females, the DA Form 5501, similar to the DA Form 6, collect and process personal data for a specific administrative purpose – in this case, assessing body fat content in accordance with the Army's physical fitness standards.

• The DA Form 4187, Personnel Action Form, like the DA Form 6, is utilized within the Army to document and process various personnel actions such as reassignments, special duty assignments, and reclassifications. This form emphasizes the individual-specific administrative processes, paralleling the DA Form 6's function in managing duty rosters and assignments.

When completing the DA Form 6, individuals must pay careful attention to ensure accuracy and conformity with established guidelines. Below are listed seven crucial dos and don'ts to guide individuals through the process.

Dos:

1. Ensure all sections of the form are filled out completely, including the 'Nature of Duty,' 'Organization,' 'From (Date),' 'To (Date),' and 'Duty Roster Month.'
2. Double-check dates for accuracy to ensure they match the duty period in question.
3. Print all information clearly to prevent any misunderstandings or misinterpretations.
4. Before submission, verify that the grade and name sections are correctly filled out for every individual on the duty roster.
5. Consult AR 220-45 for any clarification on the form's use to ensure compliance with the proponent agency's requirements.
6. Keep a copy of the completed form for your records in case any questions arise later.
7. Submit the form by the deadline indicated by your organization or command to ensure timely processing.

Don'ts:

• Do not leave any sections blank. If a section does not apply, indicate with "N/A" for not applicable.
• Avoid using previous editions of the DA Form 6; always use the latest version available unless specifically instructed otherwise.
• Do not fill out the form in pencil; use blue or black ink for permanency and legibility.
• Resist the temptation to guess or approximate dates and details. Verify all information for accuracy before entering it on the form.
• Do not ignore the instructions laid out in AR 220-45 regarding the DA Form 6, as failing to follow them could lead to errors in processing.
• Avoid submitting the form late. Late submissions can delay the duty roster's implementation and impact organizational operations.
• Do not forget to sign the form, if a signature is required, as an unsigned form may be considered incomplete and could be returned or rejected.

When discussing the DA Form 6, it's common to come across various misunderstandings regarding its use and function. The DA Form 6 is primarily used within the U.S. Army to record duty rosters. Here are four common misconceptions about the DA Form 6:

• It's Only for High-Ranking Officers: A common misconception is that the DA Form 6 is exclusively for tracking the duties of high-ranking officers. In reality, this form is used across various levels of the organization to track the assignment of duties for all ranks, ensuring a fair and organized distribution of responsibilities.
• No Longer in Use: Some believe that the DA Form 6 is obsolete, possibly confusing it with previous editions or other forms no longer in use. However, this form is still actively used as prescribed by AR 220-45, and its current edition should be utilized until officially replaced or updated.
• It’s Complicated to File: The perceived complexity of military forms can deter individuals from correctly utilizing them. While military paperwork can be detailed, the DA Form 6 is designed to be straightforward, documenting the nature of duty, organization, and the dates of duty roster for each month. Clear instructions exist for its use to ensure it can be filled accurately and efficiently.
• Used for Punitive Purposes: Some might wrongfully assume that the DA Form 6 serves a punitive function, perhaps associating duty assignments with disciplinary actions. However, its primary function is organizational, aiming to keep a systematic record of duty assignments rather than to serve as a tool for punishment.

Understanding the correct application and intention behind the DA Form 6 demystifies its purpose and emphasizes its importance in maintaining order and fairness within the duty assignments of the U.S. Army. It’s crucial for both those in command and those serving to be informed about how and why this form is used.

When working with the DA Form 6, it's essential to have a clear understanding of its purpose, the process for completing it, and specifics about its usage to ensure accuracy and compliance with applicable regulations. Here are key takeaways to keep in mind:

• Understanding DA Form 6: Designed as a Duty Roster, the DA Form 6 tracks assignments and duties within a military organization, recording the nature of duty, organization, and the timeframe for each duty assignment.
• Importance of Details: Accurate completion of the form requires detailed information about the organization, including grade and name of personnel, duty assignments, and the coverage dates—accurate from the start date to the end date of each assignment.
• Regulatory Guidance: DA Form 6 must be filled out following the guidelines in Army Regulation (AR) 220-45. This document provides the necessary instructions for its preparation and management, ensuring standardization across the Army.
• Current Version Usage: The form specifies that "PREVIOUS EDITIONS OF THIS FORM WILL BE USED UNTIL EXHAUSTED." This indicates that while a newer version might exist (here, the form mentions July 1974 as its release date), older versions remain valid until their supply runs out, emphasizing the need to check for the most current version or follow directives from the proponent agency regarding form usage.
• Proponent Agency: The proponent agency for DA Form 6 is the Deputy Chief of Staff for Personnel (DCSPER). Any questions or the need for clarification regarding the form should be directed to them or to the instructions provided in AR 220-45.
• Electronic Version Consideration: The reference to "USAPPC V2.00" suggests that an electronic version or software may be available for preparing the DA Form 6. Utilizing such resources can streamline the process, ensuring consistency and ease in form management.
• Meticulous Record-Keeping: Keeping thorough records is crucial, as the DA Form 6 serves as an official document for duty rosters. It's used for auditing, managing personnel assignments, and verifying the equitable distribution of duties, making accuracy and diligent updates essential.

Effectively utilizing the DA Form 6 demands attention to detail, adherence to Army regulations, and a proactive approach to managing personnel duties. By embracing these key takeaways, one can ensure that duty rosters are meticulously recorded and maintained, supporting the organization's operational efficiency and compliance with military standards.