Blank Mary Kay Order PDF Template

Below are some frequently asked questions about using the Mary Kay Order Form for placing orders with Mary Kay Philippines, Inc.

1. How do I submit my Mary Kay Order Form to ensure it is received?

   To submit your Mary Kay Order Form, fax it to (02) 859-6299. Ensure that all the required information is filled in correctly and legibly. For payments made by bank deposit, include a validated deposit slip. If paying by credit card, include an authorization letter and a photocopy of both sides of the credit card. After submission, please wait for confirmation from Mary Kay Customer Service, which is usually sent within one hour. If you do not receive any confirmation, follow up by calling (02)859-6222 or texting (0917)8660488.

2. What information must I include in the Personal and Shipping Information sections?

   In the Personal Information section, include your Consultant Number, Name, Sales Director's Name/Unit No., and contact information. In the Shipping Information section, provide the name of the person authorized to receive the shipment, the preferred delivery time, the complete address, contact numbers, and the relationship of the receiver to you, the person ordering.

3. Can I specify a delivery time for my order?

   Yes, you can specify a preferred delivery time in the Shipping Information section of the order form. However, actual delivery times may vary based on your location, and the usual delivery window is within 2-4 working days from the order processing date. Orders placed at month-end or during the first three days of the month might take 4-6 working days.

4. How should I calculate my total order cost?

   To calculate your total order cost, list down the prices of the products you're ordering in the Order Information section, then sum up these prices in Section 1 and Section 2 respectively. Apply any applicable discounts to determine the subtotal. Then, add the Section 2 total to this subtotal for your total order cost. Remember to factor in any promotional program benefits you may be eligible for when calculating the final amount due.

5. What should I do if I encounter issues submitting my order?

   If you face any difficulties or do not receive a confirmation within one hour of faxing your order form, contact Mary Kay Philippines directly. Call at (02)859-6222 or send a text message to (0917)8660488 for assistance. This prompt follow-up is crucial as Mary Kay is not responsible for orders not received due to fax transmission issues or incomplete forms.

1. Not providing complete personal and shipping information, which includes missing details such as Consultant Number, name of the person to receive the shipment, or preferred delivery time. Ensuring all these details are filled can avoid delays.

2. Failing to specify product descriptions including color or other specifications. This omission can lead to receiving incorrect items, necessitating returns or exchanges.

3. Incorrectly calculating the total price for Section 1 and Section 2. This is crucial for the correct processing of the order and to avoid discrepancies.

4. Omitting the quantity for one or more items. This mistake can lead to under or overestimation of the total costs and affect inventory allocation.

5. Not checking applicable boxes for New Consultant Bonus Program or Monthly Ordering Bonus. This oversight can result in missing out on potential discounts or bonuses.

6. Forgetting to include payment information, such as the bank deposit details or credit card information, which can delay order processing until payment is verified.

7. Incorrect or incomplete bank deposit information, including forgetting to indicate the BC# on the deposit slip, which is vital for payment confirmation.

8. Neglecting to send required documents for credit card payments, such as the authorization letter and photocopy of the credit card (front and back), which are necessary for processing the payment.

9. Not carefully reviewing the order and acknowledgment section, which includes understanding conditions like processing times, risk of fax orders being lost, and the policy on orders not received due to technical issues. This review can ensure clarity and prevent misunderstandings regarding order processing and delivery.

It's important to carefully check and double-check all entries on the Mary Kay Order Form to ensure accuracy and completeness. This attention to detail can significantly streamline the processing and delivery of your order.

When dealing with Mary Kay products and the Mary Kay Order form, several other forms and documents can play a critical role in ensuring smooth transactions for consultants and their clients. These documents support various stages of the order process, customer management, and product inventory, creating a seamless operational flow and enhancing the overall business experience. Below are descriptions of five commonly used forms and documents that accompany the Mary Kay Order Form.

• Customer Profile Form: This document collects essential information about the customer, including their contact details, skin care preferences, color preferences, and any specific product interests or allergies. It helps the consultant personalize service and product recommendations, enhancing customer satisfaction.
• Product Inventory Sheet: Utilized by consultants to keep track of their stock levels, this sheet helps in managing inventory effectively. It lists all products on hand, those that need to be reordered, and helps in planning for customer demands and promotional events.
• Hostess Program Outline: This outlines the benefits and responsibilities of hosting a Mary Kay party, including rewards for hostesses based on sales achieved during their hosted event. It's an essential tool for engaging clients and expanding sales through personal networks.
• Sales Receipt: After completing a sale, the consultant provides this document to the customer. It details the products purchased, their prices, and the total amount paid. It serves as proof of purchase and is crucial for exchanges or returns.
• Recruitment Brochure and Application Form: For individuals interested in becoming Mary Kay consultants, this document provides comprehensive information about the company, the business opportunity, compensation plan, and the steps to get started. The application form is included for those ready to sign up.

These documents, used in concert with the Mary Kay Order Form, streamline the ordering process, inventory management, and recruitment efforts, ensuring consultants can focus on building their businesses and fostering customer relations. Each form serves a distinct purpose, contributing to the organization's efficiency and the satisfaction of consultants and their customers alike.

• Product Purchase Order Forms: Similar to the Mary Kay Order Form, product purchase order forms are also utilized by businesses when ordering goods from suppliers. These forms typically include sections for personal and shipping information, details about the products being ordered (such as part number, quantity, specifications), and payment information. Both types of documents serve as official requests to purchase specific items under agreed terms and prices.

• Service Request Forms: Used when requesting a particular service, these forms share similarities with the Mary Kay Order Form, especially in structure. They include sections for requester information, service specifications, preferred timing, and payment details. Like the Mary Kay Order Form, they also often require acknowledgment of terms and conditions to ensure both parties understand the service expectations and payment obligations.

• Event Registration Forms: These forms echo the Mary Kay Order Form by collecting personal and contact information from participants, details about the event choices (similar to product selections), and any payment or donation information. They also often include agreements or acknowledgments regarding event policies, similar to the conditions outlined in the order form for processing, shipping, and responsibility for loss.

• Membership Application Forms: Like the Mary Kay Order Form, these documents are used to collect personal and payment information from individuals wishing to join an organization or club. Sections detailing membership levels (akin to product selections) and terms of membership (similar to order conditions) are standard. Both forms facilitate a transaction between the individual and the organization, whether for goods or access to services and benefits.

• Online Shopping Checkout Forms: These digital forms collect similar information to that of the Mary Kay Order Form, including personal and shipping information, product selections with descriptions, prices, and quantities, as well as payment information. Additionally, online forms require customers to acknowledge terms and conditions related to their purchase, paralleling the acknowledgment section of the Mary Kay form that ensures customers understand order processing and shipping conditions.

When you're ready to place an order with Mary Kay, it's important to complete the order form correctly to ensure a smooth and efficient process. Here are four things you should do, and four things you shouldn't do when filling out the Mary Kay Order form.

• Double-check personal and shipping information. Make sure your name, address, contact numbers, and email are correct. This reduces the chance of delivery issues.
• Clearly indicate product details. Include the part number, quantity, color, and any specifications for each item you're ordering to avoid any confusion or mistakes.
• Verify payment information. Whether you're paying via bank deposit or credit card, ensure all details are accurate and include your consultant number if required.
• Review the entire order form before submission. Check that the total prices and quantities are correct and that you've included any applicable discounts or bonus programs you're eligible for.

• Forget to sign the acknowledgment section. Your signature is required to confirm that you understand and agree to the terms and conditions of your order.
• Omit the date of your order. This is crucial for processing, especially for promotional deals or time-sensitive bonuses.
• Ignore the fax instructions. If you're sending your order form via fax, include all necessary supporting documents such as the deposit slip for bank payments or credit card information.
• Delay contacting Mary Kay if you don't receive confirmation. If you don't hear back within an hour after submitting your order, reach out to ensure it was received and avoid any potential loss of income.

Understanding the Mary Kay Order Form involves clearing up common misconceptions. Below are ten misunderstandings often associated with this process:

• Only for Philippine Residents: Some think the order form is exclusive to Philippine residents. While this particular form is for Mary Kay Philippines, Mary Kay operates in multiple countries, each with their own ordering processes.
• Fax Only Orders: It's a misconception that orders can only be placed via fax. Mary Kay offers multiple order submission methods, including email and online through their website, depending on the country's infrastructure.
• Limited Payment Options: The form lists bank deposit and credit card payments, but this doesn’t mean these are the only payment methods. Consultants can offer additional payment options to their clients.
• Orders Processed Immediately: Some believe that as soon as the order is submitted, it's immediately processed. Orders are subject to payment confirmation, product availability, and correct data on the form.
• Same-Day Shipping Guarantees: The form indicates orders received before noon may ship the same day, suggesting that shipping timeframes are guaranteed. In reality, processing times can vary due to several factors.
• Discounts Automatically Applied: Customers might think discounts are applied automatically. Discounts depend on specific promotions or consultant levels and must be correctly calculated in the order form.
• Responsibility for Order Errors: There's a belief that Mary Kay is responsible for any errors once the order is submitted. However, the acknowledgment section clearly states the consultant’s responsibility for verifying order details.
• Bonus Programs for New Consultants Only: The order form mentions bonus programs, leading some to think these are exclusively for new consultants. However, ongoing incentive programs are available for all consultants, subject to qualifications.
• Unlimited Order Processing Times: Some may misunderstand that orders can be submitted at any time and still be processed within the same month. The form specifies cut-off times for month-end processing.
• Full Privacy of Personal Information: While personal information is required, the form assures users that Mary Kay takes privacy seriously, but it's always wise for individuals to understand data handling practices.

Understanding these misconceptions can help consultants and clients navigate the ordering process more effectively, ensuring smoother transactions and clearer communication about what to expect from the Mary Kay order system.

When filling out a Mary Kay Order form, it's essential to pay close attention to detail and follow specific guidelines to ensure your order is processed timely and correctly. Here are key takeaways you should remember:

1. Provide all requested personal information, including your Consultant Number and Sales Director’s Name/Unit No., to avoid any delays in order processing.
2. Clearly list the shipping information, including the name of the person authorized to receive the shipment and their contact details, to ensure the order reaches the right hands.
3. For order information, describe each product accurately, including color and specifications, and ensure the part number and quantity are correctly entered to avoid errors in your order.
4. Be mindful of the fax order process and send your order form to the provided fax number, (02) 859-6299, along with any necessary documents such as a validated deposit slip for bank payments or authorization letter and photocopy of your credit card for credit card payments.
5. Check if any New Consultant Bonus Program or monthly ordering bonuses are applicable to you and indicate it on the form to take advantage of special offers.
6. Calculate your total order cost correctly, considering any applicable discounts, to ensure the payment information matches the order's total value.
7. Acknowledge and understand the conditions highlighted in the form, including order processing times, responsibilities for lost orders due to fax transmission issues, and receipt by the authorized person.
8. Ensure that your order form is duly accomplished, complete, and legible to receive processing priority and minimize the risk of order delays or errors.
9. After faxing your order, wait for confirmation from Mary Kay Philippines within one (1) hour. If you do not receive confirmation, follow up with a call or text as instructed to verify receipt of your order.

By carefully reviewing and following these guidelines, you can streamline the ordering process with Mary Kay Philippines, ensuring your business operations run smoothly and efficiently.