Blank Navpers 1616 25 PDF Template

Frequently Asked Questions about the NAVPERS 1616/25 Form:

1. What is the NAVPERS 1616/25 Form and why is it used?

   The NAVPERS 1616/25, often referred to as the Record of Enlisted Counseling, is a document used within the Department of the Navy. It serves to document quality force counseling actions that aren't specified in other directives. The form is used for various reasons, including but not limited to performance responsibilities, on-the-job training progress, career advancement, support of dependents, private indebtedness, substandard appearance, and personal behavior issues. It provides a structured method for counselors and enlisted members to address and plan the improvement of identified issues.

2. Who needs to fill out the NAVPERS 1616/25 Form?

   This form is primarily used by Department of the Navy personnel, including enlisted members undergoing counseling and their counselors. It requires input from both the counselor, usually a superior or someone assigned the task of overseeing the counseling session, and the enlisted member receiving counseling. The form is a collaborative document where both parties outline the reasons for counseling, develop a plan for improvement or continuation of superior performance, and make any necessary statements regarding the counseling session.

3. Is disclosing information on the NAVPERS 1616/25 Form mandatory?

   Disclosure of information on the NAVPERS 1616/25 Form is voluntary. However, the information provided is crucial for documenting counseling actions not prescribed in other directives and can be used in evaluations, as well as disciplinary, punitive, and/or administrative actions. Thus, while voluntary, the information plays a significant role in the enlisted member's career progression and record within the Department of the Navy.

4. What happens after filling out the NAVPERS 1616/25 Form?

   After completing the form, both the member being counseled and the counselor are required to sign it, confirming the accuracy of the information provided and the plan developed to address the issues discussed. If the member chooses, they can also make a statement on the form. Following the completion and signing of the form, it is used to document the counseling session within the member's personnel record. This documentation may be referred to in future evaluations, determinations for career advancement, and when assessing the need for disciplinary, punitive, and/or administrative actions.

1. Failing to provide complete information: It is common for individuals to leave certain fields blank on the NAVPERS 1616/25 form, such as the "REASONS WHICH CAUSED THE COUNSELING REQUIREMENT" section. Complete information is crucial for documenting the counseling session accurately and comprehensively.

2. Not being specific in the counseling reason: When filling out the "REASON FOR COUNSELING" and its underlying details, individuals often list general issues without providing specifics. Detailed facts, events, and dates are necessary to understand the context and grounds for the counseling.

3. Misunderstanding the plan of action: Another mistake is not clearly outlining the plan developed during the counseling session in the designated section. This plan should detail resolutions discussed and the actions the member has committed to pursuing. Clarity here is key to ensuring both the counselor and the counselee understand the agreed-upon steps.

4. Incorrect or incomplete signature information: Often, individuals forget to sign one of the two required spots or fill in the date incorrectly. Both the counselor's and the member's signatures, along with the correct dates, are critical to validate the document. Additionally, indicating whether the member wishes to make further statements but then failing to provide such statements if selected "do" is a related oversight.

Addressing these mistakes is important for maintaining the integrity of the counseling process and ensuring that the NAVPERS 1616/25 form serves its purpose effectively within Department of the Navy personnel records.

When dealing with the complexities of naval administration, the NAVPERS 1616/25 form plays a pivotal role in documenting enlisted personnel counseling sessions. However, this form often works hand in hand with other documents and forms to ensure a comprehensive approach to personnel management and record-keeping within the Navy. Understanding these associated documents can provide a clearer view of the administrative processes and the continuity of care and management for enlisted members.

• NAVPERS 1070/602 - Also known as the Dependency Application/Record of Emergency Data. This form is essential for documenting service members' next of kin and other dependents, which is crucial for emergency contact information and for determining benefits eligibility. It complements the NAVPERS 1616/25 by having detailed personal information that could be relevant during counseling, especially in discussions about dependents.
• NAVPERS 1070/613 - Administrative Remarks form. This document is often used to record administrative observations that don’t necessarily require counseling but are part of the service member's permanent record. It serves as a precursor or complement to more formal counseling sessions documented on the NAVPERS 1616/25, providing a chronological account of a service member's performance and behavior.
• NAVPERS 1610/2 - Fitness Report and Counseling Record (Enlisted). This form is crucial for documenting the performance evaluations of enlisted personnel. The information on performance evaluations can highlight areas that need improvement, which could be subjects of counseling sessions,
• OPNAV 1740/1 - Navy Personal Financial Statement. Financial health is a common reason for counseling in the Navy. This form helps document a service member's financial status, which could be useful in counseling sessions related to private indebtedness or financial management.
• NAVPERS 553 - Agreement to Extend Enlistment. This form is used when service members agree to extend their service period. It’s relevant in counseling sessions that might revolve around career advancement or plans that affect a service member's future in the Navy. The decisions made in the counseling sessions documented by the NAVPERS 1616/25 form might directly impact a member's decision to extend their enlistment.

Although the NAVPERS 1616/25 form is a critical tool in ensuring the welfare and development of enlisted personnel, it does not function in isolation. Together with other forms and documents, it forms a network of administrative support aimed at maintaining a well-documented and managed force. Understanding how these documents interact enhances the ability to provide comprehensive support to service members throughout their naval careers.

• Employee Performance Review Forms: Similar to the NAVPERS 1616/25, Employee Performance Review forms are utilized to document an employee's performance, strengths, and areas for improvement. Both forms serve as a basis for discussing performance responsibilities, progress, and setting goals for future performance, albeit in different contexts—the military versus the civilian workforce.

• Individual Development Plan (IDP) Forms: IDP forms, used within various organizations, outline objectives and actions for an employee's career advancement, mirroring the NAVPERS 1616/25's section on career advancement support. Both documents focus on personal development and articulate plans to achieve specific career goals.

• Corrective Action Forms: These forms document issues related to an employee's behavior or performance and outline steps for improvement, closely aligning with the NAVPERS 1616/25's purpose of documenting quality force counseling actions for similar issues. The structure of both documents includes detailing the reasons for the counseling and developing a plan to rectify the situation.

• Debt Management Plan Agreements: Similar to the section on private indebtedness in the NAVPERS 1616/25, debt management plans detail an individual's strategy to manage and repay debts. Both documents are structured to outline the actions an individual intends to take to address specific issues—in this case, financial ones—and to monitor progress over time.

• Mental Health Treatment Plans: These plans are developed by healthcare professionals to outline a patient's course of treatment for mental health issues, which can include goals similar to those in the NAVPERS 1616/25, such as improvements in personal behavior. Although the context is different, both documents focus on identifying problems and developing structured plans to address and resolve them.

When filling out the NAVPERS 1616/25 form, a critical document used in the U.S. Navy for recording enlisted counseling sessions, there are certain practices you should follow to ensure the process is conducted smoothly and efficiently. Below, find structured guidelines on what to do and what not to do during this process.

Do's:

1. Review the Privacy Act Statement: Before filling out the form, understand the privacy act statement to know how your information will be used and protected.
2. Provide accurate and complete information: Ensure that all details, especially identifying information like your name, grade, and SSN, are accurately filled in. Inaccurate or incomplete information can lead to processing delays or even the disregard of the form.
3. Be specific and factual in the description: When detailing the reasons for counseling and the plan to address issues, be as specific and factual as possible. Provide dates, events, and specific behaviors that led to the counseling session.
4. Sign and date the form accordingly: The form requires signatures and dates from both the counselor and the member being counseled. Ensure these sections are duly filled out to validate the form.

Don'ts:

1. Do not leave sections blank: If a section of the form does not apply, instead of leaving it blank, indicate with "N/A" (not applicable) to acknowledge that you have reviewed the section.
2. Do not guess information: When unsure about certain details, especially in the reasons for counseling or plans for improvement, consult with a superior or mentor before committing the information to the form.
3. Do not use vague language: Avoid using generic or vague phrases. The form serves as an official record, requiring clear, concise, and specific information for effective documentation and follow-up.
4. Do not neglect reviewing the form: Before submission, review the entire form to check for errors, completeness, and ensure that all discussions and agreed-upon plans are accurately recorded.

Filling out the NAVPERS 1616/25 form with attention to detail not only ensures compliance with naval documentation procedures but also facilitates effective communication and accountability within the command. By adhering to these guidelines, service members and their counselors can contribute to a constructive and organized counseling process.

The NAVPERS 1616/25 form, often surrounded by myths and misunderstandings, serves as an essential tool within the U.S. Navy for documenting quality force counseling actions. Let's demystify some of the most common misconceptions about this form.

• Disclosure of this information is mandatory: Contrary to what many believe, provision of the information on the NAVPERS 1616/25 form is voluntary, not mandatory. The form itself clearly states that disclosure of this information is voluntary, underlining the respect for personal privacy within the regulatory framework.
• It's only for negative performance issues: There's a common misconception that this form is used solely to document negative performance or disciplinary actions. In reality, the NAVPERS 1616/25 is designed to document a wide range of counseling actions, not just those related to poor performance. It can be used for positive reinforcement, career advancement, and other supportive counseling sessions as well.
• It has no impact on career advancement: Some people underestimate the importance of this form, thinking it doesn't affect career advancement. This is incorrect. Documentation on the NAVPERS 1616/25 form can significantly influence evaluations, promotions, and determinations in disciplinary, punitive, and/or administrative actions, impacting an individual's career trajectory within the Navy.
• It is a standardized form with no room for detailed explanations: While the NAVPERS 1616/25 form does follow a structured format, it explicitly allows for detailed accounts of the counseling session. The section for outlining the reasons for counseling and the plan developed aims to ensure that detailed, individualized information is captured, providing context and clarity to the counseling process.
• The form is only used internally within the Department of the Navy: While it's true that the form is designed for use within the Navy, implying its usage is limited strictly to internal affairs underestimates its broader implications. Information from the NAVPERS 1616/25 can be utilized in evaluations that affect an individual’s service record and can be considered in a variety of administrative, punitive, or legal contexts, extending its relevance beyond just the confines of the Navy.

Understanding the NAVPERS 1616/25 form's true purpose and how it functions can alleviate concerns and clarify its role within Navy personnel management and development processes.

Filling out the NAVPERS 1616/25 form, commonly known as the Record of Enlisted Counseling, is a crucial process for documenting quality force counseling actions within the Department of the Navy. Here are key takeaways for successfully completing and utilizing this form:

• Understand the Privacy Act Statement: Before filling out the form, it's important to note that the authority for requesting information comes from several legal sources, including 5 U.S.C. sec. 301 and 10 U.S.C. 5947. The statement explains the purpose of collecting information and its voluntary nature, reinforcing the protection of personal data.
• Comprehensive Reason for Counseling: The form accommodates a wide array of reasons for counseling, from performance responsibilities and career advancement to personal behavior and support of dependents. This diversity ensures that counselors can accurately document the specific nature of the counseling, tailoring it to individual needs and situations.
• Detailing the Counseling Requirement Causes: A key section of the form requires detailing the reasons that necessitated the counseling, asking for facts, sequences of events, specific dates, etc. This encourages thorough documentation of the situation leading to the counseling, providing a clear record for both the counselor and the member.
• Developing a Plan: The form emphasizes collaboration between the member and the counselor in developing a plan to either continue superior performance or address and overcome the problem(s) at hand. This plan should outline all resolutions discussed, highlighting the actions the member has personally elected to pursue. A well-documented plan serves as a roadmap for the member’s improvement or continued success.

Correctly filling out and leveraging the NAVPERS 1616/25 form plays a pivotal role in the professional development and administrative processing within the Navy. It not only formalizes the counseling process but also ensures that both counselors and members have a clear, documented plan moving forward.