Blank Ngb 105 S PDF Template

Frequently Asked Questions about the NGB 105 S Form

1. What is the purpose of the NGB 105 S Form?

   The NGB 105 S Form is used to verify the performance of Inactive Duty Training (IDT) for both pay purposes and the awarding of retirement point credit. This form is crucial for National Guard members as it ensures they receive proper compensation and credit for their training activities.

2. Who needs to fill out the NGB 105 S Form?

   This form needs to be filled out by National Guard members who are completing Inactive Duty Training. It's also required to be authorized by the member's certifying official and the authorizing official within their unit.

3. What information do I need to provide on the form?

   Members are required to provide their name, Social Security Number (SSN), squadron, and details about the duty performed, including original scheduled duty date, duty code, work utilization code (WUC), and the actual date, time in, and time out of the duty performed.

4. Is it mandatory to provide my Social Security Number?

   Yes, it is mandatory to provide your SSN on the NGB 105 S Form. The SSN is required by the Defense Joint Military Pay System (DJMS) for payment processing. Failure to provide your SSN will result in non-payment for the duty performed.

5. What are the different Duty Codes and Work Utilization Codes listed on the form?

   The form outlines various Duty Codes and Work Utilization Codes to accurately describe the type of training or duty performed. Codes include categories such as AFTP (Additional Flying Training Periods), PT (Proficiency Training), UTA (Unit Training Assembly), and others like Funeral Honors Detail, with specifics regarding pay category or retirement point accrual.

6. Can this form be used for Funeral Honors Detail?

   Yes, the NGB 105 S Form includes provisions for Funeral Honors Detail, specifying different compensation methods such as base pay, retirement points, or a stipend. It's important to refer to the appropriate directives (ANG Pay Message 2003-05 and 2003-8) for the correct format when claiming Funeral Honors Detail.

7. What happens after I submit the NGB 105 S Form?

   After submission, the form is reviewed by the certifying and authorizing officials in your unit who authenticate the duty performed. Following their approval, the form is processed for pay and retirement points are awarded accordingly. It's a good practice to keep a copy of the form for your records.

When filling out the NGB 105S form, it's crucial to provide accurate and complete information. Here are common mistakes that can lead to issues with processing:

1. Not providing a full name in the format requested (Last, First, Middle).
2. Failing to include the Social Security Number (SSN), which is mandatory for pay purposes due to the requirements of the Defense Joint Military Pay System (DJMS).
3. Omitting or incorrectly entering the squadron information, which is essential for the identification and processing of the individual’s record.
4. Incorrectly filling out the original scheduled duty date, which may lead to discrepancies in records for pay and retirement point credit.
5. Leaving the duty code and work utilization code (WUC) sections blank or filling them in incorrectly. These codes are vital for identifying the specific type of duty performed.
6. Mistakes in recording the date performed, time in, and time out can lead to inaccuracies in pay calculation and retirement credit.
7. Forgetting to document each period of duty separately. Each training or duty period must be individually recorded for accurate accounting.
8. Failing to include details for funeral honors detail when applicable, including the designation between base pay, retirement points only, and the $50.00 stipend.
9. The certifying official's printed name, grade, and title must be provided, accompanied by their signature to certify the accuracy of the information given.
10. Similarly, the form requires the authorizing official's printed name, grade, and title along with their signature. Failing to ensure this information is accurately filled out may result in invalidation of the form.

Attention to detail when completing the NGB 105S form ensures that individuals are properly credited and compensated for their Inactive Duty Training. Understanding the significance of each section can greatly reduce errors and streamline the process for all parties involved.

When managing military or National Guard personnel records, forms, and documents, it's essential to understand how they work in tandem with each other to ensure compliance, accuracy, and efficiency in administrative tasks. The NGB 105S Form, or Authorization for Individual Inactive Duty Training, is a pivotal document for members of the National Guard as it verifies the performance of Inactive Duty Training for pay and retirement credit purposes. Alongside this form, there are several other crucial documents commonly utilized that support various operational, financial, and personnel processes.

• DD Form 214 - Certificate of Release or Discharge from Active Duty, detailing a service member's active duty history and the reason for discharge, crucial for veterans' benefits.
• SF 1034 - Public Voucher for Purchases and Services Other Than Personal, used for claiming reimbursement for authorized expenses, often tied to duties such as funeral honors detailed in NGB 105S.
• DA Form 31 - Request and Authority for Leave, which allows service members to formally request leave from their duties, reflecting periods not available for inactive duty training.
• DD Form 1351-2 - Travel Voucher or Subvoucher, used for claiming travel expenses, which could be relevant for members traveling to perform inactive duty training.
• DD Form 1173 - Uniformed Services Identification and Privilege Card, issued to dependents of service members, indirectly supporting the service member’s duty performance.
• DD Form 2977 - Deliberate Risk Assessment Worksheet, used to assess risks associated with training and other duties performed by National Guard members.
• DA Form 705 - Army Physical Fitness Test Scorecard, documenting a service member's physical fitness performance, which can be required for certain training or duties.
• SF 86 - Questionnaire for National Security Positions, an extensive form filled out for background checks, necessary for members requiring clearance for specific duties.
• DD Form 4 - Enlistment/Reenlistment Document Armed Forces of the United States, the contract a service member signs when joining or reenlisting in the military, detailing obligations and training commitments.

Understanding the purpose and proper use of these forms and documents allows for a well-rounded grasp of the administrative requirements surrounding National Guard members' service, especially concerning inactive duty training and related procedures. Each document plays a unique role in ensuring that service members are properly accounted for, compensated, and prepared for their duties, illustrating the interconnected nature of military administrative processes.

• DD Form 214 (Certificate of Release or Discharge from Active Duty): Similar to the NGB 105 S form, DD Form 214 is used by members of the Department of Defense. Both forms document service details crucial for benefits, employment, and reenlistment. However, the DD Form 214 is specifically for active duty release or discharge, whereas NGB 105 S focuses on verifying Inactive Duty Training for pay and retirement points.

• SF 1034 (Public Voucher for Purchases and Services other than Personal): Mentioned in the NGB 105 S for the funeral honors detail payment, SF 1034 is used across government agencies for processing various payments. While SF 1034 is broader in application, both it and the NGB 105 S provide structured formats for financial transactions.

• DA Form 1380 (Record of Individual Performance of Reserve Duty Training): Like the NGB 105 S, DA Form 1380 is used to record duty performance, but it is specific to the Army Reserve. Both forms track similar data, such as date and type of duty, for pay and retirement credit purposes.

• DD Form 1351-2 (Travel Voucher or Subvoucher): Although focused on travel reimbursements, DD Form 1351-2 shares the characteristic of detailing specific activities (in this case, travel) for compensation, akin to how the NGB 105 S is used for Inactive Duty Training verification.

• VA Form 21-8951 (Notice of Waiver of VA Compensation or Pension to Receive Military Pay and Allowances): This VA form and the NGB 105 S both deal with military pay matters, though from different angles. VA Form 21-8951 is used by veterans to waive VA compensation for military pay, highlighting the interconnectedness of different compensation systems.

• IRS Form W-2 (Wage and Tax Statement): Similar to the NGB 105 S in financial context, the W-2 form provides an annual report of wages earned and taxes withheld. Both forms are essential for financial record-keeping and have mandatory disclosure for processing.

• LES (Leave and Earnings Statement): The LES is a monthly statement for military personnel detailing pay, allowances, and deductions, similar to how the NGB 105 S tracks Inactive Duty Training for compensation purposes. Both are crucial for accurate pay and benefits calculation.

• DD Form 2977 (Deliberate Risk Assessment Worksheet): While focused on risk management rather than pay or training verification, DD Form 2977 is similar to NGB 105 S in that it’s used by military personnel for specific activities documentation. Both are procedural documents that serve to ensure preparedness and accountability within military operations.

When filling out the NGB 105 S form, attention to detail is crucial for ensuring all information is accurate and compliant. Here are some guidelines to help you accurately complete the form:

• Verify all personal information including your full name, SSN, and squadron to ensure there are no errors. This information is crucial for identification and pay purposes.
• Double-check the duty codes and work utilization codes (WUC) that apply to your specific situation. These are critical for accurately recording the type of duty performed.
• Ensure the dates and times for duty performed are accurately entered. This includes the original scheduled duty date as well as the actual date and time you performed the duty.
• Sign the form where required. Both the member's signature and the signatures of the certifying and authorizing officials are mandatory to validate the form.
• Include all necessary details for any specific duty types such as Funeral Honors Detail, noting whether it’s for base pay, retirement points only, or the stipend.
• Review the form thoroughly before submission to ensure all required fields are filled out and the information is correct. Typos or outdated terms can lead to processing delays.

• Forget to include your SSN, as it is mandatory for the Defense Joint Military Pay System (DJMS). Failure to provide it will result in non-payment.
• Omit the signature of the certifying official or the authorizing official. Without these signatures, the form cannot be processed.
• Guess on codes or dates. Incorrect information can affect pay and retirement points, leading to potential issues down the line.
• Overlook the privacy act statement. Understanding why your personal information is required and how it will be used is crucial for your privacy rights.
• Use outdated forms. Ensure you are using the latest version of the NGB 105 S form (20060412) for compliance.
• Leave sections incomplete. Even if you think a section may not apply, verify whether it needs to be filled out to avoid any processing delays.

Understanding the NGB 105S Form is crucial for National Guard members navigating their administrative responsibilities. However, several misconceptions can lead to confusion. Here, we clarify some of the common misunderstandings:

• Misconception 1: The NGB 105S Form is only for pay purposes.

  While one of the primary uses of the NGB 105S Form is to verify performance for pay after Inactive Duty Training, it serves a dual purpose. It’s also crucial for awarding retirement point credit, directly impacting members' retirement benefits.

• Misconception 2: Personal information provided on the form is used for routine purposes.

  Contrary to this belief, the form explicitly states that there are no "routine uses" for the collected information. The primary aim is to manage pay and retirement points, and the personal data is used solely for this purpose within the prescribed legal and procedural frameworks.

• Misconception 3: Disclosure of the Social Security Number (SSN) is optional.

  Disclosure of an individual's SSN is mandatory. The form makes it clear that without providing an SSN, the Defense Joint Military Pay System (DJMS) cannot process payments. This requirement ensures accurate and timely compensation for performed duties.

• Misconception 4: The form is applicable for both enlisted members and officers for all types of duties.

  Although the form is broadly used across different ranks and duties, it has specific sections tailored to the role and duty type, such as for funeral honors detail or various training and mission categories. This implies the form’s versatility but also signifies the importance of accurately coding and documenting the duty performed to ensure correct processing.

By dispelling these misconceptions, National Guard members can better understand the importance and correct usage of the NGB 105S Form, ensuring their administrative tasks are completed accurately and efficiently.

Filling out the NGB 105 S form accurately is crucial for members of the National Guard undergoing Inactive Duty Training. Below are eight key takeaways to ensure the process is completed correctly and efficiently:

• Understand the Purpose: The form is designed to verify the performance of Inactive Duty Training for both pay purposes and the awarding of retirement point credit.
• Pay Attention to the Privacy Act Statement: Providing your Social Security Number (SSN) is mandatory due to the requirements of the Defense Joint Military Pay System (DJMS). Without an SSN, payment cannot be processed.
• Complete all Required Fields: Information such as name, member's signature, SSN, squadron, and details about the duty (original scheduled duty date, duty code, date performed, time in, and time out) must be accurately filled in.
• Know Your Duty Codes and Work Utilization Codes (WUC): Familiarize yourself with the various codes, such as F for AFTP and P for PT, to correctly identify the nature of the duty performed.
• Funeral Honors Detail: Indicates specific compensation for those performing funeral honors, detailing two types of remuneration - Base Pay Retirement Points and a $50.00 stipend. Be aware of the conditions under which each is awarded.
• Distinguish Between Officers and Enlisted Codes: Notice that different codes apply for enlisted personnel and officers (e.g., ZZC617 and ZZC507), which affects how the training is recorded and paid.
• Authorization and Certification are Mandatory: The form requires authorization by an authorizing official and certification by a certifying official, including their printed name, grade, and title, followed by their signatures and the date.
• Ensure Form Accuracy and Compliance: The accurate completion of the NGB 105 S form is not only essential for personal pay and benefits but also for maintaining compliance with the directives prescribed by ANG/FM and adhering to the rules outlined in the ANGI 65-101.

Properly completing the NGB 105 S form is vital for accurately documenting Inactive Duty Training. It ensures service members receive the appropriate pay and retirement credits while complying with military regulations. Always double-check entries for accuracy and consult with a superior or pay specialist if there are uncertainties about how to fill out any part of the form.