Blank Usps 3587 PDF Template

1. What is USPS Form 3587?

   USPS Form 3587 is an official document used for the Every Door Direct Mail (EDDM) Retail® service by the United States Postal Service (USPS). This service allows individuals and organizations to send mailings to every mailbox along chosen routes without needing to know addresses or names. The form captures details such as the mailer's information, the total number of bundles, postage type, and weight of the mailpieces.

2. Who needs to use Form 3587?

   Any individual or organization planning to utilize the EDDM Retail® service for sending direct mail to specific postal routes should use Form 3587. This includes businesses targeting local customers, political campaigns, and non-profit organizations seeking to reach a broad audience in a geographic area.

3. What information is required on Form 3587?

   Form 3587 requires specific information, including the name and address of the mailer, the Customer Registration ID (CRID), details of the mailing agent (if applicable), the post office of mailing, the total number of pieces and bundles, type of postage, and the weight of a single piece. It also requires the mailer or agent's signature, certifying the mailing's compliance with postal standards and legal regulations.

4. How do I determine the total postage on Form 3587?

   Total postage on Form 3587 is calculated based on the number of pieces being mailed, the weight of each piece, and the chosen delivery type. The form includes sections for the postage category price, any applicable incentives or discounts, and the subtotal of postage. The Post Office will verify and adjust the postage figures if necessary upon acceptance of the mailing.

5. Is there a weight limit for mailpieces with the EDDM Retail service?

   Yes, there is a maximum weight limit of 3.3 ounces for each mail piece when using the EDDM Retail® service. This weight restriction ensures that the piece qualifies for the efficient and cost-effective delivery service provided under EDDM Retail® guidelines.

6. Can an agent complete and sign Form 3587 on behalf of a mailer?

   Yes, an agent can complete and sign Form 3587 on behalf of the mailer. However, by doing so, the agent certifies that they are authorized to act on the mailer's behalf and that all information provided is accurate and truthful. Both the agent and the mailer may be held liable for any deficiencies or non-compliance detected.

7. What happens if the information on Form 3587 is found to be false or misleading?

   If the USPS determines that information provided on Form 3587 is false or misleading, or if requested information is omitted, the individual or organization responsible may face criminal and/or civil penalties. These penalties can include fines and imprisonment, stressing the importance of providing accurate and complete information on the form.

When filling out the USPS 3587 form for Every Door Direct Mail (EDDM) Retail®, common mistakes can lead to delays or additional charges. It's essential to avoid these errors to ensure your mailing process is smooth and cost-effective.

1. Incorrect or incomplete address information: The form requires specific details about the mailer and, if applicable, the mailing agent. Failing to provide a complete name, address, or telephone number for either can result in processing delays. The USPS relies on this information to manage the EDDM service effectively, and any inaccuracies can complicate the delivery process.

2. Forgetting to include the Customer Registration I.D. (CRID): Both the mailer and the mailing agent (if one is used) must provide their CRID. This number is crucial for identifying the customer within the USPS system. Omitting the CRID can lead to complications with the mailer’s ability to claim specific incentives or discounts, as these are often tied to the customer's registered identity.

3. Miscalculating the weight of a single piece: The form requires the mailer to list the weight of a single piece of mail in the bundle. This weight must not exceed 3.3 ounces. Underestimating or overestimating this weight can affect the total postage cost and potentially cause the shipment to be rejected or returned for correction, leading to delays and additional costs.

4. Incorrectly calculating total postage: The mailer must provide the total number of bundles, the number of pieces per bundle, and the corresponding postage. Errors in any of these fields can result in incorrect postage calculations. This mistake can lead to either overpayment or more commonly, underpayment of postage. Underpayment may result in the mailing being held by the USPS until the correct payment is made, while overpayment represents an unnecessary expense for the mailer.

Avoiding these common mistakes requires careful attention to detail and thorough review of the USPS 3587 form before submission. Proper completion ensures that your Every Door Direct Mail campaign is executed smoothly, without delays or unforeseen expenses.

When using the USPS 3587 form for Every Door Direct Mail (EDDM) Retail, several other documents and forms might be necessary to ensure a smooth mailing process. These documents, often used alongside the USPS 3587 form, play critical roles in the preparation, submission, and processing of mailings. By understanding these documents, individuals and organizations can better navigate the postal system, ensuring their mailings comply with postal regulations and are executed effectively.

• Business Customer Gateway (BCG) Account Setup: Before submitting EDDM mailings, an organization or individual needs to create an account on the Business Customer Gateway. This process involves submitting basic contact information and agreeing to terms of service.
• PostalOne!® Setup: Required for customers submitting large or complex mailings, this system allows for electronic documentation and postage payment, streamlining the mailing process.
• EDDM® Mailing Online Tool: This online tool helps mailers plan their Every Door Direct Mail campaign, including selecting routes, calculating postage, and creating facing slips.
• Facing Slip (PS Form 8186): Used for each bundle of EDDM mail, this form identifies the route and provides necessary information for postal workers to properly deliver the bundles.
• Postage Statement (PS Form 3600-PM): This form is used to calculate and present the total postage costs for a mailing. It must be completed and submitted with bulk mailings.
• Mailer's Postage Receipt (PS Form 3603-R): After postage is paid, this receipt provides proof of payment and details the total postage and fees for the mailing.
• Statement of Ownership (PS Form 3526): Required annually for periodicals, this form verifies the ownership, circulation, and distribution details of the publication.
• Customer / Mailer Information Form: Some postal facilities require a basic information form for new mailers, detailing the organization's contact information and mailing preferences.
• Postal Routing Barcode Sheets: While not a USPS form, generating and including these barcode sheets for each bundle can expedite the processing and delivery of EDDM mailings.

Together with the USPS 3587 form, these documents facilitate a comprehensive approach to postal mailings, particularly for EDDM campaigns. By ensuring that all necessary forms and documentation are correctly filled out and submitted, mailers can improve the efficiency and effectiveness of their mailings, benefiting from the targeted reach and convenience that EDDM offers. Each form and document plays a unique role in the preparation, submission, tracking, and regulation compliance of postal mailings, making them indispensable tools for individuals and organizations leveraging postal services for direct mail campaigns.

The USPS Form 3587, used for Every Door Direct Mail (EDDM) Retail services, shares similarities with various other documents involved in postal and shipping services, as well as forms for service requests and certifications across different sectors. Each document, like the USPS Form 3587, serves a specific function while facilitating transactions or services through detailed record-keeping and certification. The commonalities often lie in their purpose to formalize a service request, provide detailed instructions, or ensure compliance with certain regulations or standards.

• PS Form 3602 - This form is used for commercial bulk mailings and is similar to USPS Form 3587 in that it requires detailed information about the mailing, including the number of pieces mailed and the postage. Both forms serve to document the specifics of mailings for postal service tracking and billing.
• PS Form 3615 - This is a mailing permit application and customer profile form, sharing the aspect of customer registration and postal service usage with USPS Form 3587. Both forms require information about the mailer and are integral to setting up and maintaining postal services for the user.
• PS Form 1093 - The application for post office box service, similar to USPS Form 3587, contains sections for personal identification and contact details, adhering to the need for accurate customer information in postal service transactions.
• PS Form 8125 - Plant-verified drop shipment (PVDS) verification and clearance, which requires information about the mailer and specific mailing details like the USPS Form 3587. This form ensures that bulk shipments meet postal regulations before being forwarded.
• Bill of Lading - A document issued by a carrier to acknowledge receipt of cargo for shipment, resembling USPS Form 3587’s function of acknowledging and detailing a specific service request, in this case for shipping goods rather than mail.
• Commercial Invoice - Used in international shipping to declare the value of goods, similar to USPS Form 3587’s requirement for detailed mailing information to ensure proper billing and compliance with postal services.
• Certificate of Mailing - A form that provides evidence of mail being sent, which aligns with USPS Form 3587’s role in certifying mailings under the EDDM Retail service, showing procedural parallels in documentation for services rendered.
• Service Request Form - Common in many sectors, these forms gather customer requests and specifics of the service needed, sharing the characteristic of detailed service documentation with USPS Form 3587 for postal offerings.
• Change of Address Form (PS Form 3575) - This form documents a customer's request to change their mailing address, similarly requiring personal and routing details to ensure accurate service delivery, echoing elements seen in USPS Form 3587.
• Shipment Tracking Forms - Used by various courier services to track the progress of parcels, these forms contain detailed information about the sender, recipient, and the shipment, parallel to the detailed record-keeping seen in USPS Form 3587 for EDDM mailings.

Filling out the USPS 3587 form, also known as the form for Every Door Direct Mail (EDDM) Retail, is essential for successfully using direct mail services offered by the United States Postal Service. This initiative allows businesses and individuals to send mailers to every house along certain routes without needing to know the names or addresses of recipients. To ensure the process is smooth, here are seven dos and don'ts to consider:

• Double-check information accuracy: Every detail on the form, from the Customer Registration I.D. (CRID) to the total number of pieces per bundle, must be fact-checked. Misinformation can lead to delays or additional charges.
• Be mindful of weight limits: Ensure that each piece of mail adheres to the maximum weight of 3.3 ounces. Exceeding this limit could result in your mail being ineligible for EDDM Retail services.
• Specify the correct type of postage and delivery type: This information determines how your mail is processed and the rate applied. Misclassification can lead to unforeseen costs.
• Confirm the total number of bundles and pieces per bundle: This helps the USPS process your mail efficiently and ensures you are charged correctly for the service.
• Sign and date the form: This certifies that you accept liability for the mailing and agree to pay any necessary postage adjustments.

• Forget to include a contact number: Should any issues arise with your mailing, USPS needs a reliable way to contact you. Omitting this information can lead to delays.
• Submit incomplete forms: Every field in the USPS 3587 form is there for a reason. Skipping parts of the form can lead to processing delays and could even make your mailing ineligible for EDDM Retail services.

Taking the time to meticulously complete the USPS 3587 form not only ensures compliance with postal regulations but also enhances the likelihood of a successful direct mail campaign. Remember, attention to detail can make all the difference in getting your message into the right hands.

There are several misconceptions surrounding the USPS Form 3587, which is essential for anyone utilizing the Every Door Direct Mail (EDDM) Retail service. Clarifying these misunderstandings is crucial for individuals and organizations aiming to effectively reach their target audience through direct mail.

• It's only for large businesses. One common misconception is that the EDDM service and, by extension, USPS Form 3587 are exclusively for large corporations. In reality, this service is incredibly beneficial for small businesses, nonprofits, and local organizations looking to target geographical areas without the need for specific addresses.

• Detailed recipient information is required. Another misunderstanding is the belief that detailed information about each recipient is necessary to use the service. The truth is, EDDM allows for the distribution of mailpieces to every house on selected postal routes without requiring names or street addresses, simplifying the process immensely.

• There is no limit on mailpiece size. Some users assume there are no restrictions on the size of mailpieces. However, to qualify for EDDM, mailpieces must meet specific "EDDM Flats" size requirements, ensuring they can be efficiently delivered to every door along chosen routes.

• Any type of mail can be sent via EDDM. This misconception leads to confusion about the permissible content for EDDM mailings. The service is intended for flats (large envelopes, newsletters, etc.), and pieces must adhere to certain content standards and not contain anything prohibited by law or postal regulation.

• Postage for EDDM is expensive. The belief that EDDM postage is costly prevents some potential users from taking advantage of this service. In fact, EDDM offers reduced postage rates compared to standard mailing options, making it an economical choice for local targeting.

• No certification or agreement is necessary. It's wrongly assumed that sending mail via EDDM doesn't require any form of certification or agreement on the part of the sender. Users of the service must certify that the information on Form 3587 is accurate and agree to pay any postage deficiencies, as outlined in the form's certification section.

• Privacy policies are not involved in the EDDM process. Lastly, there's a misconception regarding privacy. The USPS does have a privacy notice related to EDDM, informing users about how their information is used and protected by the Postal Service.

Understanding the actual provisions and requirements of the USPS Form 3587 and the EDDM service ensures that organizations and individuals can maximize the benefits of their direct mail campaigns without falling prey to common misunderstandings.

Understanding the United States Postal Service's Form 3587, vital for Every Door Direct Mail (EDDM) Retail®, is essential for businesses and organizations aiming to streamline their direct mail campaigns. Below are key takeaways:

• Intended Use: The USPS Form 3587 is specifically designed for the EDDM Retail service, allowing senders to distribute mailers to every door within specific neighborhoods or ZIP codes, without needing addresses or names.
• Basic Information: Filers must provide the names and addresses of the individual or organization mailing, along with a contact number. If an agent is filling out the form, their information is also required.
• Customer Registration I.D. (CRID): Both the mailer and the agent (if applicable) need to supply a CRID, crucial for identifying the customer within the USPS system.
• Mailing Details: Essential details including the Post Office of mailing, total number of bundles, pieces per bundle, and the mailing date must be clearly articulated.
• Mail Characteristics: Specify the weight of a single piece of mail (not exceeding 3.3 ounces), and indicate if it's an EDDM Retail Indicia mailpiece.
• Payment and Postage: Types of postage (metered or EDDM Retail Indicia), route types, and any applicable incentives or discounts must be identified. A meter strip area is provided for metered postage users.
• Certification: The form requires the mailer's or the agent’s certification, affirming the accuracy of the information and compliance with all postal regulations. This section highlights the responsibility to cover any postal deficiencies.
• Privacy Notice: A reminder is provided concerning the USPS's privacy policy, underscoring the handling of personal and business information provided in the form.
• Postal Use Sections: These areas are for USPS employees to fill out upon acceptance and verification of the mailing, including adjustments to the postage if necessary.
• Verification and Mailing Inspection: The form outlines a certification process performed by USPS employees, ensuring eligibility for the claimed postage prices, proper mail preparation, and completion of the postage statement.
• Additional Information: The second page of the form is designated for detailing the 5-Digit ZIP Code routes and the number of mailpieces per route, crucial for organizing the EDDM mailing.

This overview emphasizes the importance of accuracy and thoroughness when completing the USPS Form 3587 for EDDM Retail® mailings, ensuring compliance and efficiency in direct mail campaigns.